Apprenticeship Data and Compliance Coordinator

We are looking for an experienced Apprenticeship Data and Compliance Coordinator to lead the administration, data management and quality assurance of our apprenticeship provision. This is a full-time, permanent position offering the opportunity to play a key role in ensuring our apprenticeship programme at Sandwell College.

Key Responsibilities

We are looking for a detail-oriented and compliance-focused professional to oversee the end-to-end data management of our apprenticeship provision. In this role, you will ensure the accuracy and completeness of learner records—from enrolment through to completion—while maintaining full compliance with ESFA funding regulations. You will lead on internal audits, support external inspections, manage ILR data through systems like PICS and PDSAT, and respond to audit findings. The role also involves issuing employer contracts, managing the Apprenticeship Service Account, and coordinating employer incentive payments. Strong collaboration with internal teams and a proactive approach to keeping up with changing funding rules are key to success in this role.

Skills, Knowledge And Expertise

• Full Level 3 qualification or substantial relevant experience
• Minimum of three years’ experience in apprenticeship data and compliance
• Proven track record of managing ILR data using PICS
• Experience interpreting PDSAT reports and applying ESFA funding rules
• Experience supporting audits and inspections, including Ofsted and ESFA
• Familiarity with OneFile and the DfE Apprenticeship Service
• Ability to work independently and manage priorities effectively
• Strong communication skills with the ability to engage across all levels of an organisation

Benefits

Top-Tier Salaries – We offer sector-leading pay with some of the most competitive salaries around

Unbeatable Time Off – Enjoy

35-50 days of annual leave , plus 8 bank holidays AND extra time off at Christmas – because work-life balance is essential

Fast-Track Your Career – Take advantage of dedicated development days, career pathways, and talent schemes designed to help you grow and succeed

Cycle to Work Scheme – A healthier, greener, and more cost-effective way to commute

Exclusive Discounts on Onsite Services – Save on Bliss Hair & Beauty Salon, dog grooming, car health checks, and more

Fitness Perks – Enjoy our college gym facilities or discounted rates at local gyms to keep you feeling your bes

Generous Pension Contributions – We invest in your future with 23.68% employer contribution for teaching roles and 21.5% for non-teaching roles

Retail & Travel Discounts – Unlock exclusive savings on high street brands, local transport, cross-country travel. UNIDAYS, Student Beans and Blue Light Discount

Free Will Writing – We’ve got your back with professional support for your future planning

Free Flu Vaccine – Stay healthy and protected at no cost to you

Wellbeing Support – Access confidential counselling services and wellness platforms to support your mental and emotional health

We Celebrate You! – We recognise and appreciate your hard work with awards, recognition events, and celebration days throughout the year