Accounts Payable Assistant - 6 month FTC

We're ASOS, the online retailer for fashion lovers all around the world. 

We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgement, and channel your creativity into a platform used by millions. 

Everyone needs some help showing up as their best self. We're Disability Confident Committed - let our Talent team know if you need any reasonable adjustments throughout the recruitment process.

Job Description

Here at ASOS, working in Accounts Payable means working collaboratively with the business to deliver our mission. The Accounts Payable Assistants plays a key role within the Finance department. Simply put, the role of ASOS Finance is to build and protect business value. As a team, we enable ASOS to be its best self by: 

• Implementing brilliant processes and controls, levering lean, automation and data science 
• Ensuring ASOS delivers its shorter-term goals 
• Building a leading team and defining new ways of doing finance
• Supporting our culture by championing Diversity, Equity & Inclusion strategies.

We love people who are as passionate about our journey as we are, who have initiative and who embrace change. If this sounds like you, we’d like to hear from you!

The Details:

INVOICING:

• Invoice Processing: Matching receipted POs with supplier invoices.
• Ensuring vendors follow ASOS Invoice policy
• Review and clearing down of Unapproved Invoices

PAYMENTS:

• Preparation of weekly multi-currency payment runs.
• Ensuring prompt payment for all suppliers: Aim for 100% Paid on Time.

STAKEHOLDER MANAGEMENT:

• Maintaining and cultivating both internal and external stakeholder relationships

LIABILITIES:

• Review any accounts with debit balances, requesting refunds where appropriate via email and telephone calls.
• Review and investigate unallocated payments.

RECONCILIATIONS:

• Reconciliations for key supplier accounts on a regular rotational basis, to ensure accounts are both up to date and management have visibility of any pending issues.
• Review and clear aged Goods Received not Invoiced (GRNI).

PROCESS OPTIMISATION:

• Ensuring Master Data is up to date and any changes are requested following company fraud policy
• Archiving all inactive accounts
• Investigating vendors with a low POT% and collaborating with both internal and external stakeholders to increase Paid on Time %
• Investigating vendors with a low auto-match rate and collaborating with both internal and external stakeholders to increase auto-match rate

OTHER:

• Assisting with the production of weekly KPI reporting.
• Liaise with AR dept on contra discrepancies
• Liaise with auditors during year end process.
• Supporting our culture by championing Diversity, Equity & Inclusion strategies.

We believe being together in person helps us move faster, connect more deeply, and achieve more as a team. That’s why our approach to working together includes spending at least 3 days a week in the office. It’s a rhythm that speeds up decision-making, helps ASOSers learn from each other more quickly, and builds the kind of culture where people can grow, create, and succeed.

Qualifications

About You:

• Experience on a global scale (desirable) dealing with Purchase orders and high volume invoicing   ideally within retail sector
• Excellent analytical and problem solving skills
• Proficient in ERP systems and accounting software
• Experience using Dynamics 365 is desirable
• Ability to adapt to change and drive process improvement initiatives 
• Works well under pressure
• Can-do positive attitude and a team player.

Additional Information

Strategic Influence 

• The ability to influence immediate internal stakeholders to generate positive outcomes.

General Technical Expertise

• Business partnering experience.
• Intermediate skills in Excel.
• An ability to determine insightful observations from detail for management attention.
• A proven ability to plan and prioritise own workload to meet tight deadlines – and an ability to take initiative. 

Communication & Relationship Skills 

• Excellent written and oral communication skills.
• Strong relationship building skills. 
• The ability to collaborate and work in a fast-paced environment, adapting to rapid change.

Additional Information

BeneFITS’

• Employee discount (hello ASOS discount!) 
• Employee sample sales 
• 25 days paid annual leave + an extra celebration day for a special moment 
• Private medical care scheme 
• Fixed Annual Payment in addition to your salary each year, it's just an extra thank you from us 
• Opportunity for personalised learning and in-the-moment experiences that enable you to thrive and excel in your role 

Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.