Location: London, UK
Type: Full-time
Reports To : CEO – CTS Group UK
About CTS Group
CTS Group is a fast-growing and dynamic organisation, specialising in the design and build of large-scale data centres across multiple countries, including Scandinavia and Europe. CTS Group is rapidly expanding into other markets globally. In addition to Design & Build, we develop and produce digital systems tailored for the data centre industry and standardised self-contained units. Our team of professionals, comprising more than 40 different nationalities, fosters an inclusive and collaborative culture where innovation and excellence are at the heart of everything we do. Through our proven track record with our customers, we have built a strong reputation as a trusted partner in delivering the most advanced, efficient, and sustainable data centre solutions in the region.
About the Role
As part of the establishment and structuring of a subsidiary in London, we are looking for an autonomous and versatile Office Manager, capable of managing day-to-day operations while playing an active role in talent sourcing, qualification, and coordination.
This position is intended for a hands-on, pragmatic, solution-oriented professional, comfortable in startup / scale-up environments, and able to take initiative and operate with a high level of autonomy.
Key Responsibilities
Office Management & Executive Support
Day-to-day management of the office (service providers, suppliers, facilities, equipment)
Administrative follow-up: insurance policies, subscriptions, contracts, basic invoicing
Logistical organisation of meetings, business travel, and visits
Direct operational support to senior management: agenda management, prioritisation, action tracking
Overall, to ensure smooth, efficient, and frictionless day-to-day operations.
Talent Scouting
Proactive identification of target profiles (LinkedIn, networks, referrals, direct sourcing) working as part of and coordinating with CTS’s HR Organisation, specifically the recruitment team
First contact with candidates: outreach, screening, relevance assessment
Organisation and coordination of interviews
Candidate follow-up and candidate experience management
Overall objective is to attract top talent in close coordination with the Group’s recruitment team.
HR Administration (Operational)
Administrative management of onboarding and offboarding (contracts, documentation, checklists)
Interface with HR service providers (payroll, benefits, insurance)
Monitoring of absences, leave, and basic HR data
Implementation of pragmatic HR practices adapted to a growing organisation
Structuring & Continuous Improvement
Implementation of simple and effective tools (processes, templates, tracking dashboards)
Identification of inefficiencies and proposal of concrete solutions
Active contribution to the organisation’s scale-up and operational maturity
Required Skills and Experience
Proven experience in office management within a startup / SME / entrepreneurial environment
Very high level of ownership and also the ability to work very collaboratively with other officer managers and administrators (this is critical)
Proven experience sourcing
Experience in HR administration
Ability to prioritise and manage multiple topics simultaneously
Excellent interpersonal and communication skills (internal, external, candidates)
Fluent-level English required
Strong attention to detail and high execution standards
Discretion
£45k - £60k per annum
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