Business Support Coordinating Officer

7 months Contract with a Local Authority

Umbrella - £18.00 per hour - umbrella 

Job Purpose

As a Business Support Coordinating Officer (Grade 5) , you will provide administrative and business support to the Development & Investment Team within Building Services. You will play a key role in managing housing asset data, supporting disabled adaptations, maintaining housing databases, coordinating works, and ensuring accurate performance and compliance reporting.

Key Duties/Accountabilities

• Maintain and update the Housing Asset Management Database (HAMD).
  
• Import and validate stock condition data and housing asset information.
  
• Manage annual servicing records and asbestos register information.
  
• Support the administration of disabled adaptations and housing improvement services.
  
• Receive and process enquiries from tenants, leaseholders, and service users.
  
• Allocate and monitor works and service requests.
  
• Maintain spreadsheets, databases, and specialist software systems.
  
• Support the management and monitoring of adaptation projects.
  
• Liaise with Occupational Therapists, contractors, tenants, and internal teams.
  
• Commission adaptation and improvement works through Building Services.
  
• Monitor adaptation budgets and produce management reports.
  
• Update and maintain records on Keystone Asset Management systems.
  
• Produce reports and performance analysis for management.
  
• Carry out customer satisfaction surveys and complaints administration.
  
• Ensure compliance with Data Protection requirements and Council procedures.
  
• Provide administrative support across Housing Improvement, Adaptations, and Voids services.
  
• Support service improvement initiatives and process development.
  

Essential Experience Required

• Previous experience in Business Support, Administration, Asset Management, Housing Services, or Property Services.
  
• Experience maintaining databases, spreadsheets, and electronic records.
  
• Experience producing reports and analysing data.
  
• Experience handling customer enquiries and providing administrative support.
  
• Experience working with performance data and monitoring systems.
  
• Experience coordinating work requests and tracking service delivery.
  
• Strong IT skills including Microsoft Office applications.
  
• Experience working with housing, property, asset management, or repairs systems would be advantageous.
  
• Strong organisational and communication skills.
  
• Experience managing sensitive and confidential information.
  

Essential Qualifications Required

• Relevant Administration, Business Support, Housing, or Asset Management experience.
  
• Right to Work in the UK.
  

Additional Information to Note

• Working hours: 37 hours per week.
  
• Monday to Thursday: 09:00 – 17:30.
  
• Friday: 09:00 – 17:00.
  
• Primarily working from home.
  
• Occasional office attendance required for meetings.
  
• Location: Quarry Road, Wenvoe, Cardiff, CF5 6AA.
  
• Online interview via Microsoft Teams.
  
• Interview Date: 7th October 2026.
• Supplier Submission Deadline: 5th October 2026.
  
• We work on bi-weekly payment schedule.
  
• Apply ASAP.