Medical Secretary

Managing Consultant's Diary: Coordinate the clinical teams activity using CAFS and TAFS systems. Prepare and distribute memos as needed. Manage sickness notifications and cancellations, escalating to the Team Leader and JOSM/OSM if required. Consultant Administration: Process acting consultant requests, including managing post-related administrative tasks. Managing Junior's Diary: Oversee the on-call rota, ensuring appropriate rest days and managing activity levels during EEC shifts. Coordinate CAFS for junior doctors. Minute Taking: Record accurate minutes during audits and meetings. Clinic Management: Monitor clinic capacity, highlighting overbooking issues to consultants. Prioritize urgent or post-operative patients, ensuring their needs are met in a timely manner. Liaising with Subspecialties: Coordinate with multidisciplinary teams, including Endocrinology, Plastics, and the Skin Cancer team, to support oculoplastic patient pathways. Liaise with other hospitals to arrange ad hoc clinics where required. Adjust clinic schedules (e.g., switching between general to thyroid, or plastics, or botox) to meet patient requirements Managing Theatre Lists: Book and confirm patients for Poswillo theatre lists, ensuring they are ready for surgery. Address long wait times by coordinating with JOSM/OSM. Handle cancellations and rebookings efficiently. General Administration: Answer phone calls and manage patient inquiries. Cancel, reschedule, and fill short notice appointment slots. Type correspondence and maintain accurate documentation. Handle results and waitlists, ensuring timely updates. Complete unrecorded outcomes for clinical activities. Any other admin tasks to support the team, and the wider team. Team Support: Provide cover for colleagues during annual leave or sickness