School Administrator - Sheffield

ASAP Start | Full-Time | Monday to Friday | 8:00am–4:30pm | Temporary

An established secondary school in Sheffield is seeking an experienced School Administrator to support its administration and reception team.

This role would suit someone who is used to working in a busy school environment and can confidently manage routine administration alongside unexpected requests. Accuracy is important, as you will be dealing with pupil information, correspondence and confidential records on a daily basis.

Key Responsibilities

Administration

• Provide administrative support across the school.

• Maintain accurate pupil records and documentation.

• Update the school's MIS/database.

• Prepare letters, forms, reports and correspondence.

• Maintain filing and electronic record systems.

• Support staff and senior leaders with administrative tasks.

• Assist with meetings, calendars and appointments.

Reception

• Provide professional reception support.

• Welcome parents, visitors and external professionals.

• Answer telephone calls and deal with enquiries.

• Monitor and respond to incoming emails.

• Follow school procedures for visitors and safeguarding.

Records & Data

• Complete accurate data entry.

• Maintain spreadsheets and administrative trackers.

• Assist with reports and information requests.

• Check records for accuracy and completeness.

• Maintain confidentiality when handling sensitive information.

Essential Skills & Experience

The successful candidate will have:

• Proven school administration experience.

• Experience working with a school MIS/database.

• Good knowledge of Microsoft Office, including Excel.

• Strong written and verbal communication skills.

• Excellent attention to detail.

• Strong organisation and time management.

• Ability to prioritise work in a busy environment.

• Ability to work independently and use initiative.

• Professional communication skills with parents, staff and visitors.

• Understanding of safeguarding, confidentiality and data protection.

Experience with Arbor or another recognised school MIS would be advantageous.

If you are shortlisted, you will be contacted within 72 hours.