Senior Buyer - Property & Facilities Management (UK)

Want to be part of a UK hub, in a global business that is scaling rapidly, evolving fast and radically changing the decades-old delivery universe? If so, read on, as we’re looking for a ­­­­ Senior Buyer - Property and Facilities Management to join our UK Procurement team!

Our mission? To switch up the status quo and become the UK’s leading out-of-home business. With a fast-growing network of thousands of smart lockers, hundreds of leading retail partners and the launch of our transformative Send service, we’re bringing freedom to anyone with a parcel.

At InPost UK, we’re building an unparalleled group of talent that’s committed to help us power our mission to reshape the way parcels move, and redefine eCommerce logistics. Our team is packed full of top-notch experts in e-commerce, technology, scale-up growth, sustainability, logistics and supply chain. We’re a passionate bunch with high ambition – we collaborate, innovate, support each other, and leave egos at the door.

About the role:

To lead the sourcing, negotiation and management of property, facilities management (FM) and construction-related procurement across the UK — including land and building leases, industrial and logistics facilities, FM contracts, and construction/fit-out projects — securing optimal commercial, legal and operational terms. To proactively shape category strategy by identifying new market opportunities, technologies, sustainable practices and alternative commercial models, rather than solely executing requests defined by the business.

What you’ll be doing:

• Lead the sourcing and negotiation of property leases (land, buildings, industrial and logistics facilities) across the UK portfolio, securing optimal commercial and legal terms.

• Manage procurement of Facilities Management (FM) services, including hard FM, soft FM, maintenance, security, cleaning and utilities contracts.

• Manage procurement for construction, fit-out and works projects, applying a sound understanding of the construction process, contractor packages and site delivery.

• Proactively identify procurement opportunities by monitoring market trends, emerging technologies and new ways of working across the property, FM and construction supply markets — redefining category strategy rather than only executing requests defined by the business.

• Conduct in-depth market analysis and benchmarking of the UK property, FM and construction markets, including landlords, developers, contractors and service providers.

• Lead commercial negotiations with landlords, developers, contractors and FM suppliers, and conclude lease agreements, service contracts and construction/works contracts.

• Review lease terms, service level agreements (SLAs) and construction contracts, working with Legal to manage risk and compliance (e.g. JCT/NEC forms of contract, landlord and tenant law, building regulations).

• Qualification, verification and evaluation of suppliers, contractors, landlords and agents.

• Manage procurement projects (Requests for Information, Requests for Quotation, Requests for Proposal) for property, FM and construction categories.

• Build and maintain relationships with landlords, agents, contractors and FM providers, and manage ongoing supplier performance.

• Track key lease events (renewal dates, break options, rent reviews) and support timely decision-making on the property portfolio.

• Support cost optimisation, sustainability and space utilisation initiatives across the UK property and FM portfolio.

• Collaborate with Legal, Finance, Health & Safety, and Operations on property, FM and construction matters.

• Cyclical performance and KPI reporting for the property, FM and construction categories.

• Maintain complete tender and contract documentation, and work in SAP and other ERP systems.

What we need from you:

We’re looking for people who are ready for a fast paced environment, get their kicks out of problem solving and can balance getting today's stuff done, whilst building for the future. We’re looking for people with drive and natural curiosity – who want to do things differently. And do them brilliantly.

In particular if you have the following:

• Property, facilities management and/or construction procurement experience within the UK market.

• Direct experience negotiating property leases (land, buildings, industrial and logistics facilities).

• Bachelor's degree (minimum) in Property, Real Estate, Construction, Quantity/Building Surveying or a related built-environment field.

• Strong knowledge of the Source-to-Pay process, UK property, leasing and construction procurement practices.

• Understanding of construction processes, contract forms (e.g. JCT/NEC) and building regulations.

• Strong knowledge of MS Office, ERP systems and analytical frameworks (PESTEL, ABC/XYZ, Porter's Five Forces).

• Ability to build relationships with external and internal clients.

• Commercial and legal acumen in lease and construction contract negotiation.

• Strategic thinking and market foresight (identifying trends, technologies and new commercial models).

• Stakeholder management and influencing skills at senior/landlord level.

The InPost process:

We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us! We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage. This normally involves a 20 minute chat with our Talent Team. If we both feel the connection, you’ll then go through another one or two stages, depending on the level of the role.

At InPost, we love uniqueness. Our strength is our people. 

We strive to create an open, equal, inclusive environment in which everyone has the opportunity to flourish and be themselves.