PA/Office Manager in Construction

A newly created role with the opportunity to make it your own!

We are recruiting for a growing construction business with ambitious expansion plans and a fantastic new purpose-built office.

This is an excellent opportunity for an experienced Office Manager / PA to join the business in a newly created role, working closely with the Directors and taking responsibility for establishing and running the office function.

The business has a friendly, down-to-earth and hands-on culture. The Directors are looking for someone who can bring organisation, structure and efficiency to their busy working days whilst ensuring the office runs smoothly.

This is a role for someone who loves organising, improving processes, taking ownership and getting things done.

The Role

This is a varied position combining PA support, office management and general business administration. This role is office based. No two days will be the same!

Responsibilities will include:

• Providing day-to-day PA and administrative support to the Directors, including diary management, emails, meetings and travel arrangements.
• Taking ownership of the day-to-day running of the new head office, ensuring everything operates efficiently.
• Setting up office systems, procedures and administrative processes from scratch.
• Organising management and board meetings, preparing agendas, collating information, taking minutes and following up on actions.
• Preparing correspondence, reports, presentations and business documents.
• Coordinating office suppliers, contractors, facilities, maintenance and service agreements.
• Supporting recruitment administration, new starter onboarding, employee records, holidays and absence tracking.
• Managing fleet administration, including vehicle documentation, insurance, fuel cards and licence checks.
• Maintaining office compliance records, insurance renewals and health and safety documentation.
• Assisting with company events, meetings and staff communications.
• Organising and maintaining electronic filing systems, SharePoint and office documentation.
• Identifying practical ways to improve processes, introduce efficiencies and keep the business organised.
• Supporting the Directors with ad hoc projects and general business administration as the company continues to grow.

Applicants will have:

Previous experience as an Office Manager, PA, Senior Administrator or in a similarly varied business support role.

Strong organisational skills and the ability to juggle competing priorities.

Experience managing office administration, suppliers and general business processes.

Experience within construction, engineering, or a similar operational environment would be advantageous but is not essential.

Katie Bard is acting as an agency and is an equal opportunities employer