Logistics Coordinator & HR Administrator

Job Description: Logistics Coordinator & HR Administrator

Company: Genesis Technology Services Ltd

Department: Human Resources & Administration Reporting To: HR & Administration Manager

Location: Peterborough, UK (Head Office - Fully On-Site)

Contract Type: Full-Time, Fixed-Term Contract (9-Month Maternity Leave Cover)

Working Hours: Monday to Friday, 9:00am – 5:30pm

Role Overview

We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR & Administration team on a fixed-term basis to cover maternity leave.

This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations.

The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated administration.

Key Responsibilities

1. HR Administration & Employee Lifecycle

• Act as the first point of contact for HR queries (phone, email, and in-person).

• Support employees and managers with HR policies, terms, and procedures.

• Manage end-to-end employee lifecycle administration:

o Onboarding (offer letters, contracts, background checks, welcome packs)

o Employee changes (amendments, promotions, contract updates)

o Offboarding (leavers documentation, exit process, references)

• Maintain accurate employee records in HR systems and files.

• Ensure all HR documentation is compliant with UK employment law and company policy.

• Manage Right to Work documentation, visas, and work permits tracking.

2. HR Systems & Data Management

• Maintain and update HR information systems.

• Provide first-line support for HR system queries and escalate where necessary.

• Maintain accurate employee master data and HR trackers.

• Produce basic HR reports (absence, headcount, turnover, attendance).

3. Recruitment & Onboarding Support

• Support the recruitment process including job postings and agency coordination.

• Assist with interview scheduling and candidate communications.

• Prepare recruitment reports and updates for the HR team.

• Coordinate onboarding and induction programmes.

4. HR Processes & Compliance Support

• Maintain HR documentation in line with audit and compliance requirements.

• Support absence tracking, including sickness and family leave.

• Assist in ensuring compliance with HR policies and UK employment regulations.

• Maintain records for contractors, insurance compliance, and HR governance.

5. Office & Logistics Administration

• Manage office supplies, stationery, and catering orders.

• Oversee incoming and outgoing mail, deliveries, and couriers.

• Coordinate IT equipment logistics (collections, deliveries, tracking).

• Maintain visitor logs and ensure office security procedures are followed.

• Manage employee ID cards (issue, replacement, tracking).

• Support management of company vehicles, bookings, and accommodation.

• Liaise with cleaning and facilities providers to maintain office standards.

6. Finance & Operational Support

• Support invoice preparation and processing where required.

• Assist with tracking and resolving customer/payment queries (e.g. van hire, services).

• Maintain records of attendance and scheduling diaries.

• Ensure accurate documentation across operational processes.

7. Employee Engagement & HR Projects

• Support HR initiatives including engagement, wellness, and diversity programmes.

• Assist with company events, townhalls, and internal communications.

• Contribute to HR projects and continuous improvement initiatives.

• Support development of policy FAQs and employee guidance documents.

Skills & Experience

Essential

• Previous experience in an HR administrative or HR support role.

• Strong organisational and time management skills.

• Excellent communication skills (written and verbal).

• High attention to detail and accuracy.

• Strong IT skills, particularly Microsoft Excel and Office Suite.

• Ability to handle confidential information professionally.

• Experience supporting and administering HR policies and processes.

• Experience using HR management systems/platforms and maintaining accurate employee data.

• Good understanding of payroll administration processes and payroll-related coordination.

Desirable

• CIPD Level 3 (or working towards).

• Experience with HR systems.

• Exposure to recruitment or office administration/logistics support.

Personal Attributes

• Reliable, punctual, and proactive.

• Able to manage multiple priorities in a fast-paced environment.

• Strong team player with a “can-do” attitude.

• Comfortable working both independently and collaboratively.

Additional Notes

This role combines HR administration with operational office logistics support. It is ideal for someone looking to develop broader HR exposure within a structured, fast-moving business environment.

How to Apply

Interested candidates can send their profile, sales background, and client market experience to:

***email_hidden***

OR

DM us your resume if you are interested.