Finance Assistant (Estates)

To process financial transactions for the Estates Office in line with Estates Office Procedures and in accordance with University Financial Regulations.

Duties and responsibilities

To process financial transactions for Estates Office using SAP financial system, and in accordance with Estates office procedures and University Financial Regulations, ensuring adherence with financial controls including :

• Process and data input of invoices to SAP. Matching invoices to goods receipts on purchase orders.  Ensuring payment deadlines met. Notifying central finance of any large value invoices. Receive and distribute all invoices, manage process flow for payment.
• Raise sales invoices.
• Liaise with Finance Office, external supplier and Estates Office staff to resolve queries arising on financial transactions. Provide a first line response to finance enquiries.
• Provide assistance to the Estates Office Management Accountant including reporting and data analysis. Undertake any other duties that can reasonably be required of the .

Skills and experience

• GCSE or equivalent in Maths and English
• Considerable experience in a similar
• Sound IT skills including Microsoft Office and competence in Excel
• Experience of using complex financial accounting software (SAP preferred)
• Experience of dealing with purchase ordering and payment systems
• Good oral and written communication skills, including the ability to communicate appropriately with a range of audiences
• Good accuracy and attention to detail
• The ability to follow detailed procedures and controls
• Excellent organisational skills and the ability to prioritise workload
• Sound working knowledge of VAT
• Accounting Technician (AAT) part qualified or working towards qualification (desirable) or willing to undertake AAT training (Desirable)

Location
University of Warwick