Project Support Officer

Join a high-profile defence programme where your organisational expertise will keep critical projects on track and stakeholders aligned.

Our Client has a requirement for a Project Support Officer , who will be required to work on a contract basis in Helensburgh.

Role Purpose

• Provide project support and administrative governance across a busy project integration environment.
• Act as the focal point for document control, reporting coordination, stakeholder engagement, and project administration.
• Support Project Managers and integration teams to ensure project outputs are delivered in line with organisational processes and project management methodologies.
• Maintain effective control of project documentation, actions, decisions, risks, and reporting activities.

Job Role Responsibilities

• Manage high-volume document control activities through Microsoft Teams and SharePoint, including the receipt, circulation, tracking, and management of project documentation.
• Coordinate weekly and monthly reporting cycles across multiple reporting templates and support the development of project dashboards and trackers.
• Attend governance meetings and produce Records of Actions and Decisions (RoADs), ensuring timely follow-up and closure of actions.
• Maintain project action, decision, and information trackers, ensuring accuracy and compliance with established procedures.
• Administer SharePoint and Teams sites, ensuring document controls, naming conventions, and file structures comply with JSP 441 requirements.
• Manage the departmental mailbox and coordinate responses to internal and external communications.
• Build and maintain effective relationships with project teams, stakeholders, and industry partners.
• Represent the department at working groups and stakeholder meetings where required.
• Support integration team outputs and ensure project administration activities align with recognised project management methodologies.

Experience / Skills / Knowledge / Qualifications

• Previous experience as a Project Support Officer, Project Coordinator, PMO Support, Project Administrator, or within a similar project support role.
• Experience working within a project delivery or project management environment.
• Strong ability to work independently, manage competing priorities, and use initiative with minimal supervision.
• Advanced Microsoft 365 skills, including SharePoint, Teams, PowerPoint, and MS Project.
• Experience operating at a level equivalent to Civil Service Executive Officer (EO) grade.
• Excellent organisational, communication, and stakeholder management skills.
• Understanding of project controls, including risk, schedule, action, and decision management.
• Knowledge of MSP (Managing Successful Programmes) and/or MoP (Management of Portfolios) would be advantageous.
• Experience within defence, engineering, government, or other highly regulated environments would be beneficial.

Essential Requirements

• Candidates must be local to site or able to reliably commute to site 2-4 days per week.
• Applicants must be Sole British Nationals.
• Candidates must be eligible and willing to obtain SC (Security Check) Clearance.
• Candidates should be able to work autonomously and confidently within a fast-paced project environment.

Company Information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Project Support Officer looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.