Administration Assistant - NAY17871

Job Summary

We may conduct our interviews in person or using Microsoft Teams for video calling. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually.

We are a disability confident leader and we support reasonable adjustments throughout the recruitment process - for more information click

The role is responsible for managing the day to day running of the court and Unpaid Work Office, arranging and overseeing workloads, rotas and Line Managing Business Support staff. The role is responsible for. Coordinating and processing daily paperwork from Kilmarnock Sheriff Court clerk’s office/and court proceedings: sending out to relevant local authorities and the teams within Justice Services, processing/lodging of all Report Requests and Disposals to Eclipse system, proof reading and formatting of all Criminal Justice Reports prior to submission to Courts and other professional agencies. Logging reports from North Ayrshire to be submitted to the Sheriff for designated Court dates and chasing up late reports,
coordinate, arrange and minute meetings, transcribe and distribute within strict timescales, input accurate data and complete weekly data reports to ensure accurate stats for KPI’s, aggregate data and unit level return submitted to Scottish Government, General cash handling / banking / reconciliation of various CJS
imprests duties on ordering through Integra system. This post involves access to the Violent and Sex Offender Register (ViSOR) information system and MAPPA folders and the successful candidate will be subject to Non-Police Personnel Vetting (NPPV) at a minimum of level 3 and data security checks.

For more details see the attached Role Profile below.

Before you apply, find out a little bit about us and why

Staff Values & Behaviours

North Ayrshire Council uses behavioural based approach throughout the recruitment process. Our staff values of Focus, Passion & Inspiration will be explored for this vacancy.

Further information on our Staff Values and how to complete behaviour based application form questions is available on the Staff values and behaviours (north-ayrshire.gov.uk) .

Additional Information

References

For your information if this post requires references you will be notified of further details if you are successful in gaining an interview. Not providing relevant references when requested may delay the outcome of the interview process.

Our Workstyles

As an employer of choice, North Ayrshire Council has identified four different Workstyles. Each post in the council has been allocated one of these styles:  

Agile – 100% of time spent working agile (flexibly) and interacting with others. Able to work at home, office or multiple locations.  May be required to attend office on set days/rota basis as the role requires. 

This post has been allocated the workstyle: Agile 

More information on our workstyles can be found in our HR Guide - Workstyles (north-ayrshire.gov.uk). If you have any questions on the allocated Workstyle for this post, please ask at interview.

Use of AI in Applications

Applicants may use AI tools to assist with drafting or refining their application. However, AI should only be used to enhance an application and must not replace personal experience or be used to generate content wholly on the applicant’s behalf. Where it is identified that AI has been used to create an application in full or to falsify responses, this will be taken into account within the scoring, and your application may not be progressed.