Apprentice Purchasing Admin Assistant

Summary

Apprentice Purchasing Admin Assistant you will be working within purchasing alongside the sales department and the main duties will include data entry, processing orders, sourcing from suppliers and ensuring on time deliveries from approved vendors. A great opportunity for someone looking to start a career in purchasing and sales support.

Wage

£18,000 a year

Salary will be reviewed throughout the process

Training course

Business administrator (level 3)

Hours

Working week is 37.75 hours per week. 8.45am-5.30pm Monday to Thursday 8.45am-4.30pm Friday. No weekends.

37 hours 45 minutes a week

Start date

Monday 4 January 2027

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

The Role

• Work with the purchasing team to help them perform their duties effectively. Support them in dealing with administration, customers and suppliers.
• Contact company approved suppliers with requests for quotations (RFQ’s) and achieve best price and delivery.
• Ensure accuracy when inputting information and pricing onto systems.
• Work with accounts and suppliers to ensure prompt payment of proforma invoices. Where possible arrange for trade accounts to be set up with suppliers.
• Confirm and progress all orders promptly and communicate any delays or issues to sales person so they can inform the customer.
• Be pro-active in growing the supplier database and keeping it up to date.
• Cover for other team members in their absence and assist with any other activities.

Where you'll work

LINK BUSINESS PARK
OSBALDWICK
YORK
YO10 3JB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

THE APPRENTICE ACADEMY LIMITED

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

This training schedule has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Essential qualifications

GCSE in:

• English (grade Grade 4 to 9)
• Maths (grade 4 to 9)

A Level in:

Min of 2 subjects (grade A-C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Administrative skills
• Number skills
• Team working