People Coordinator

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The Position

We are looking for a People Coordinator to support the successful day-to-day operations and contribute to the growth of one of our client accounts. This role is key to delivering a seamless employee experience, keeping our people operations running smoothly, and helping build a culture where everyone feels valued and supported.

Travel Required: Occasional travel to client sites or medical appointments may be required.

Salary: £28,000 per year (depending on experience)

Key Responsibilities

• Support HR operations for a workforce of 2000 workers across multiple client sites.

• Prepare regular HR reports on headcount, turnover, absenteeism, and compliance for management review.

• Collaborate with Payroll, Recruitment, and Compliance teams to ensure seamless employee lifecycle management.

• Manage parental leave processes, including maternity, paternity, and shared parental leave, ensuring timely communication and accurate form processing

• Conduct risk assessments where appropriate, including for expectant mothers and employees returning to work following illness or injury.

• Liaise with the Payroll Team regarding leave eligibility, statutory entitlements (e.g., SMP, SSP), and antenatal appointment pay

• Handle post-maternity leave arrangements, including holiday management and reintegration plans

• Maintain and regularly update trackers for maternity/paternity, light duties, accidents, and sicknesses

• Oversee light-duty accommodations: conduct meetings with employees and clients to agree on reasonable adjustments and ensure implementation

• Manage short-term sickness cases: process sick notes, check SSP eligibility, issue SSP1 forms where applicable, and keep internal systems updated

• Manage long-term sickness cases: conduct welfare meetings, make referrals to occupational health providers, and liaise with GPs or specialists as needed

• Maintain accident records and follow up on necessary reports and meetings

• Support continuous improvement efforts related to employee well-being and workplace safety

• Communicate with both clients and employees daily via phone and email, ensuring clear, timely, and professional support

• Assist in preparing HR reports, audits, and compliance checks

• Ensure accurate record-keeping in line with data protection and labour laws

• Support diversity, equity, and inclusion initiatives, including mental health first aid

A successful candidate will have :

• A relevant HR qualification (e.g. CIPD Level 3 or above)

• A minimum of  2 years of proven experience in HR administration or employee relations, ideally with a focus on absence or case management

• Familiarity with HRIS systems (ideally BambooHR) and Google Workspace tools (Sheets, Docs, Slides)

• Strong communication skills, both written and verbal

• Excellent interpersonal skills and ability to build rapport with employees, clients, and external providers

• The ability to quickly adapt to changing priorities and multitask effectively

• A detail-oriented and problem-solving mindset, especially when working under pressure

• A proactive approach to employee support and case resolution

• Strong organisational skills and experience using trackers, systems, and documentation tools

£28,000 - £28,000 a year

About us

Job&Talent is a world-leading, AI-powered workforce management platform for frontline industries. We help companies boost productivity and efficiency at scale, while giving workers the tools they need to thrive. Our mission is simple: to empower the people who make the world go round.

Built on deep industry expertise, cutting-edge technology, and smart AI agents, our end-to-end platform covers the entire workforce lifecycle — from recruitment and planning to time and attendance, performance, cost management, and communication.

It delivers measurable improvements in the areas that matter most: fulfilment, attendance, retention, and workforce quality. Our platform strength is rooted in unique experience: placing millions of workers over the years and serving thousands of blue-chip clients across delivery, logistics, manufacturing, e-commerce, retail, and hospitality. 

Headquartered in Madrid, the company operates in 10 countries across Europe, the US, and Latin America and is backed by leading investors including Atomico, Goldman Sachs, Kinnevik, BlackRock, and SoftBank.

Join our community and make an impact 

Innovation, high standards, and analytical thinking are in our DNA. Everyone has a voice here, and that voice matters. It’s how we stay sharp, move fast, and make decisions that keep us ahead of the curve.

You’ll take full ownership of your work, collaborate across borders, and grow by doing. Around here, you’ll hear a lot about 10x experiences, human-centered design, and the power of AI. But what truly sets us apart is our people: Our diverse team brings unique perspectives, deep commitment and real-world experience to the table. 

We champion empathy, honesty, and inclusion. Because when people can be their authentic selves, incredible things happen—for our workers, our clients, and for each other. 

And we reward that impact—with competitive pay, meaningful benefits, and the opportunity to shape what work looks like for millions around the globe.

If you're ready to make a real impact at scale, you're in the right place.

Proud to champion equality

At Job&Talent we value diversity and we're an Equal Opportunity Employer. We welcome applications from all suitably qualified people regardless of national origin, race, disability, religious beliefs or sexual orientation. Come join us. We look forward to your application.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.