Administrator / SEN Office Administrative Assistant

Job Description

Administrator / SEN Office Administrative Assistant with excellent administration and IT skills, experience of working in a SEND / SEN office and an understanding of the SEND Code of Practice is required to join a new state of the art secondary school within a well-established Academy Trust based in Hedge End, Southampton, Hampshire.

This role is known internally as an Additional Support Administrator

SALARY: £24,405 per annum FTE, Actual Annual Salary £19,094 per annum (based on 33.75 hours, term time only) + Benefits (see below)

LOCATION: Hedge End, Southampton, Hampshire (SO30)

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 33.75 hours per week, 8:15am – 4:00pm Monday to Thursday, and 8:15am –3:15pm Friday, term time only (39 weeks)

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / SEN Office Administrative Assistant with excellent administration and IT skills, experience of working in a SEND / SEN office and an understanding of the SEND Code of Practice.

Working as an Administrator / SEN Office Administrative Assistant you will provide efficient and professional administration support to the SENCo and SEN Team.  The role requires someone who has a detailed understanding of the SEND Code of Practice, the legal requirements of Education, Health, Care Plans, access arrangements and has previous experience of working in a SEN office.

As the Administrator / SEN Office Administrative Assistant you will pay meticulous attention to detail, be able to prioritise and demonstrate good time management and a flexible working approach.

DUTIES

Your duties as an Administrator / SEN Office Administrative Assistant will include:

• Manage and maintain accurate and up-to-date SEND student records, both electronic and paper-based, adhering to GDPR regulations

• Process and track referrals for SEND support, assessments, and external agency involvement

• Organise and schedule meetings related to SEND, including Annual Reviews, EHCP (Education, Health and Care Plan) meetings, and parental consultations, sending out invitation, gathering teacher evidence and preparing relevant documentation

• Provide general administrative assistance to the SENCo and other members of the Learning Support Department

• Handle departmental correspondence, emails, and phone calls, responding to enquiries or redirecting them appropriately

• Be responsible for maintaining the Learning Support Department diary

• Provide word processing and SIMS support

• Enter provisions and events into SIMS

• Liaise with Specialist Teacher Advisors

• Assist with maintaining the SEN Register

• Supervise/support pupils as and when required

• Support with the Learning Mentor induction programme

• Contribute to the development of computer-based administrative systems

CANDIDATE REQUIREMENTS

• Previous experience within a SEN / SENCo / SEND environment

• Previous experience of providing administrative / admin / office support

• English and Maths GCSE at Grade C or above / Levels at Grade 4 or above

• Excellent communication and interpersonal skills

• Good IT proficiency

• An understanding of the SEND Code of Practice, the legal requirements of Education, Health, Care Plans, access arrangements

• Highly organised and thrives in a collaborative, team environment

• Good time management with a flexible working approach

BENEFITS

• Exceptional team environment where all staff are valued
• Excellent Continuing Professional Development with high quality CPD programs
• Many opportunities for career progression
• Extensive department resources and facilities
• A tax efficient Cycle-to-Work scheme through salary sacrifice
• Staff membership rates to the modern Leisure Centre
• Enrolment in one of the UK’s Largest public sector pension schemes

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The school will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

APPLY TODAY…

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P13520

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