Administrator (Social Impact)

Job title : Resourcer (Social Impact)

Location : Preston

Length of contract: Full time and permanent

Hours : 37.5 hours per week, Monday to Friday

To be worked between 8am and 6pm, by arrangement, (inc 30-minute unpaid lunchbreak

Pay Scale: £25,500 - £28,500 per annum plus on-target team bonus

Holiday entitlement : Paid holiday entitlement of 28 days, plus 8 bank holidays

And a day’s leave on your birthday, and a wellbeing day’s leave

Responsible to: Manager

The role : To support the team of Recruitment Consultants to place ex-offender candidates into sustainable paid employment with local employers, as the first point of contact for new candidates; also to offer comprehensive administrative support in candidate data collection and reporting

Purpose: We place people with convictions into paid work, so they can build purposeful lives and see their families thrive

Mission : We do this by providing practical employment support, linking them to companies with good jobs

Vision: A society where people’s past convictions don’t define their employment future

Key responsibilities:

1.  Carry out telephone registrations and first screening interviews with all new candidates, to identify initial motivation, suitability and matching for The Recruitment Junction’s services, and its job opportunities

2.  Manage the process of candidate data collection and outcomes reporting, to allow The Recruitment Junction to satisfy the reporting requirements of its funders and commissioners

3.  Carry out other general administrative duties as required

Duties and tasks to fulfil the key responsibilities

1.  Carry out telephone registrations and first screening interviews with all new candidates, to identify initial motivation, suitability and matching for The Recruitment Junction’s services, and its job opportunities

• The central role of a Recruitment Resourcer is to find and qualify candidates for each of the roles the Recruitment Consultants are trying to fill. This covers the full recruitment process, so Resourcers typically spend their days responding to incoming applications, placing job adverts to attract candidates, and conducting searches on the company database, to find candidates with relevant skills, calling them to discuss their experience and identifying whether they will be a good fit for the services and available roles.
• Most of these tasks will be carried out on the phone, although there will be times where Resourcers meet face-to-face with employer-clients or candidates to discuss their roles.
• All candidates have a criminal record and for many this can feel like an almost insurmountable barrier to gaining/returning to work; self-confidence can be low and there is often a lot of regret or shame. The role of the Resourcer requires an approach which is empathetic and sensitive, speaking hope into people’s situations and conveying the sincere belief that each person has the ability to find purposeful and fulfilling work, regardless of their past.

2.  Manage the process of candidate data collection and outcomes reporting, to allow The Recruitment Junction to satisfy the reporting requirements of its funders and commissioners

• Record candidate information on the internal CRM database, (as well as any other proprietary databases as required by funders or commissioners), ensuring that all registration forms, data privacy consent and other necessary candidate documentation are properly completed and filed.
• Carry out ID and Right to Work checks on new candidates, ensuring results are properly recorded.

• Work with the team to ensure that regular internal reporting on outcomes takes place in a way that is accurate and timely and helps the Charity to learn and adapt its programmes as needed.

3.  Carry out other general administrative duties as required

Under the direction of the Manager, carry out general administrative duties as required, including but not limited to:

• First point of contact by phone and email for all candidates and external referral partners
• Greeting visitors and offering teas and coffees
• Maintaining a stock of all office supplies, inc replenishing the in-house food bank
• Supporting the team in any way required – checking/answering their phones/emails in their absence, helping to draft CVs, booking people onto training courses, ordering ID documents, shopping for interview outfits with the candidate, etc
• Collating information required for grant applications and contract bids/tenders
• Assist with fundraising activities, including maintaining the donor databas,
• Financial record-keeping and data entry
• Participate in at least one fundraising/crowd-funder event per year, and on an ongoing basis, seek to build up the charity’s donor base, through soliciting monthly and one-off donations from across your friendship/business/church networks.

This is a non-exhaustive list of tasks and may be amended from time to time in line with the needs of the charity

Our Interview Process

This vacancy will close on 6th September , with applications being shortlisted on 7th September .

If you are successful at the shortlisting stage, you will be invited to attend the first stage of our interview process on Wednesday 9th September, between 4:30pm and 7pm , at our new offices in Preston.

We want our recruitment process to give you the opportunity to get to know The Recruitment Junction (TRJ) just as much as it allows us to get to know you.

The evening will begin with an introduction to TRJ from our CEO and Senior Leadership Team , giving you the opportunity to hear more about who we are, our values. the work we do and what it is like to be part of our team. You will also have the opportunity to ask questions in an open audience environment , allowing you to find out more about TRJ, our work and our organisation. Refreshments will also be provided..

You will then have a short, informal, face-to-face conversation with one of our hiring managers . This is designed to be a relaxed opportunity for us to learn a little more about you, while also giving you the chance to ask questions and decide whether TRJ is somewhere you would like to continue pursuing a career.

Following the first-stage event, we will invite successful candidates for a formal final interview .

Key dates:

• Applications close: 6th September
• Shortlisting: 7th September
• Stage One – Recruitment Evening: Wednesday 9th September, 4:30-7:30pm
• Stage Two – Formal Final Interview: TBC within 2 weeks

We hope this approach creates a welcoming and informal first stage, giving you a genuine opportunity to learn more about TRJ, meet members of our team and decide whether we are a fit for each other.