Administrative Assistant

Full-Time
Immediate Start Available
Primarily Onsite
£13.27 per hour

We are recruiting for an experienced and organised Administrative Assistant to join a busy professional services team within a leading UK higher education institution. This is an excellent opportunity for someone who enjoys providing high-quality administrative support, coordinating activities and working within a fast-paced environment supporting senior stakeholders.

This role requires an immediate start and so we are keen to hear from candidates who are available to commence work at short notice.

The role is primarily onsite , particularly during the initial onboarding and training period. There may be some opportunity for hybrid working once established in the role, subject to operational requirements.

• Provide day-to-day administrative support, ensuring effective coordination of activities and priorities.
• Manage complex and confidential diaries, arranging meetings and appointments efficiently.
• Coordinate UK and international travel and accommodation arrangements, preparing detailed itineraries and ensuring all logistics are in place.
• Process purchase orders, expenses and travel bookings through organisational systems, ensuring compliance with procedures and approvals.
• Support the administration of external consultants and suppliers, ensuring all required documentation is completed.
• Arrange catering, taxis and other hospitality requirements using online booking systems.
• Organise meetings, visits and events of varying scale, including venue bookings, catering and attendee coordination.
• Provide flexible administrative support and cover for colleagues across the wider team when required.

We're looking for someone who:

• Has previous administrative experience within a busy office environment.
  

• Has experience of managing diaries and coordinating competing priorities for senior stakeholders.

• Demonstrates excellent organisational and time-management skills.
• Can manage multiple priorities whilst maintaining a high level of accuracy and attention to detail.
• Handles sensitive and confidential information professionally.
• Has strong communication and interpersonal skills.
• Is proficient in Microsoft Office and confident using a range of systems and databases.
• Takes a proactive and flexible approach to work.

Due to the urgent nature of this requirement, we will be reviewing and screening applications as they are received. We therefore encourage interested candidates to apply as soon as possible.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.