Assistant PA

Working closely with the Personal Assistant and wider Management Team, you will gain exposure to a broad range of business activities, helping to coordinate meetings, support office operations, organise events, and provide administrative assistance across the business. The role offers excellent development opportunities for a graduate looking to build a career in business administration, operations, executive support, or office management.

Company Benefits:

• Annual bonus scheme of up to 12.5%
• Contributory salary exchange pension scheme
• Life insurance
• Private medical insurance (voluntary scheme)
• 25 days annual leave plus bank holidays
• Extensive health and wellbeing programme
• Hybrid and flexible working options considered
• Ongoing training and professional development opportunities

Key Responsibilities:

Executive and Administrative Support

• Assist with diary management and scheduling meetings for the Management Team.
• Coordinate internal and external meetings, including room bookings and meeting logistics.
• Support travel arrangements, including flights, accommodation, transport, and itinerary preparation.
• Assist with conference calls, virtual meetings, and meeting room preparation.
• Prepare documents, presentations, reports, and meeting materials as required.
• Provide general administrative support to the Personal Assistant and Management Team.

Office Coordination

• Help maintain the smooth day-to-day running of the office.
• Monitor and order office supplies when required.
• Coordinate with external suppliers and service providers, including cleaning and maintenance contractors.
• Manage incoming and outgoing post and courier deliveries.
• Ensure meeting rooms and communal areas are prepared and maintained to a professional standard.

Events and Projects

• Support the planning and delivery of company events, team activities, and employee engagement initiatives.
• Assist with coordinating visits from senior leaders and guests.
• Help organise internal meetings, workshops, and business presentations.

Financial and Operational Administration

• Raise purchase orders and assist with invoice processing.
• Support expense claim administration and record keeping.
• Maintain administrative records and company calendars.
• Assist with various operational and business projects as required.

Experience and Skills Requirements

We are looking for a positive and enthusiastic graduate who is keen to learn and develop within a business support role.

Essential Requirements

• Degree in Business, Management, Administration, or a related subject.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong interpersonal skills and a professional approach.
• Ability to manage multiple tasks and prioritise workload effectively.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Positive attitude with a willingness to learn and take initiative.

Desirable Requirements

• Previous internship, placement year, part-time work, or administrative experience.
• Experience coordinating events, projects, or university activities.
• Knowledge of office health and safety procedures.

What You’ll Gain

This role provides an excellent foundation for a graduate looking to build a career in:

• Executive and Personal Assistant support
• Office Management
• Business Operations
• Project Coordination
• Administration and Business Support
• Operations Management

You will receive hands-on experience working alongside experienced professionals while developing valuable organisational, communication, and business management skills.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.