Project Coordinator

SUMMARY

The Project Coordinator is responsible for coordinating technical studies, reviewing and integrating analytical data, and delivering high-quality reports and project outputs to clients. The role acts as a key link between laboratory teams, technical specialists, business development personnel, and clients, ensuring projects are delivered efficiently, accurately, and in accordance with quality standards, timelines, and commercial requirements. The Project Coordinator plays a vital role in maintaining high standards expected by the company for technical excellence, customer service, and data integrity.

DUTIES & RESPONSIBILITIES

• Perform project coordination and review analytical data generated from tests on rock, fluids, and gas samples, ensuring compliance with documented procedures and quality standards.
• Predominantly undertake office-based activities involving the review, integration, evaluation, and finalisation of core analysis datasets into client deliverables and technical reports.
• Coordinate and support studies involving, but not limited to, conventional core analysis (porosity and permeability), petrophysical datasets such as capillary pressure and formation factor, relative permeability, reservoir simulation, wettability testing, formation damage evaluation, geological data, chemistry, and reservoir fluid/PVT data.
• Review produced data to ensure accuracy, integrity, and conformance with quality standards and client requirements.
• Maintain oversight of project schedules, cost and invoice projections, and communicate project progress, risks, and issues to internal and external stakeholders.
• Work closely with technical staff and business development personnel to support test and workflow design, future product development, and the preparation of commercial proposals where required.
• Operate, calibrate, maintain, and assist with the setup and adjustment of laboratory equipment in accordance with standard operating procedures and workplace practices, as required.
• Accurately complete and maintain worksheets, data forms, records, reports, and other project and laboratory documentation.
• Follow quality assurance (QA) and quality control (QC) procedures, reporting non-conformances and supporting corrective actions where required.
• Assist with the training and development of junior staff and contribute to continuous improvement initiatives.
• Work collaboratively with colleagues across departments to ensure efficient operations and consistency of data and project delivery.
• Present analytical capabilities, technical results, and project outcomes to clients and other stakeholders in collaboration with business development personnel, as required.
• Comply with Company health, safety, environmental, and quality management requirements, including ISO Quality Management Systems and the Principles of Prevention.
• Identify and report unsafe practices, environmental concerns, non-conformances, and quality issues, taking appropriate action where required.
• Maintain a clean, organised, and safe working environment in compliance with Company procedures, applicable regulations, and workplace standards.
• Maintain the confidentiality of Company, client, and project information at all times.
• Travel domestically and internationally on an ad hoc basis to support business and client requirements.
• Perform additional duties as assigned, demonstrating adaptability and a commitment to operational excellence.

QUALIFICATIONS

• Relevant experience in project coordination, technical reporting, laboratory operations, or data management.

• Educated to a minimum HNC or equivalent in a science subject, or relevant experience.

• Degree in physical science related subject (desirable)

KNOWLEDGE, SKILLS & ATTRIBUTES

• Excellent analytical & problem-solving skills.

• Strong communication, presentation, and interpersonal skills.

• Strong organisational and project coordination skills with the ability to manage multiple priorities and deadlines.

• Ability to work independently and collaboratively in a fast-paced and dynamic environment.

• Skilled in setting and managing priorities to meet tight deadlines.

• Provide commitment to ongoing improvements in safety, quality, productivity, and delivery performance.

• Proficient in Microsoft Office applications.

COMPETENCIES

• Technical Expertise: Applies knowledge of laboratory techniques, procedures, and equipment to deliver accurate and timely analytical results in line with quality and safety standards.

• Attention to Detail: Demonstrates a high level of accuracy in following procedures and documenting results. Identifies anomalies and raises issues appropriately.

• Quality and Compliance: Understands and adheres to QA/QC protocols, regulatory requirements, and company standards. Supports a culture of quality through consistent and safe practices.

• Problem Solving: Identifies routine issues in testing or equipment and contributes to basic troubleshooting or corrective actions, escalating when necessary.

• Collaboration and Communication: Works effectively as part of a team, communicates clearly with colleagues and supervisors, and contributes to shared laboratory goals.

• Time Management: Organizes work efficiently to meet deadlines, follows schedules, and adapts to changing priorities while maintaining quality output.

• Health, Safety and Environmental Awareness: Maintains a safe working environment by understanding and applying safety practices and procedures in all lab activities.

• Continuous Learning: Willing to learn and apply new methods, systems, or technologies to improve efficiency and personal development.

OTHER INFORMATION

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee may be asked to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position resides within a normal office working environment. International travel will be required. While performing the duties of this job, the employee may be exposed to fumes or airborne particles. The employee may also be exposed to toxic or caustic chemicals in some work areas. The noise level in the work environment is usually moderate.

Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.