Admissions Registrar

St David’s Prep is a thriving, co-educational independent school with a strong reputation for academic ambition and breadth of opportunity. Set in a beautiful environment, the school offers a dynamic, forward-thinking approach to education while retaining a warm, close-knit community feel. Staff at St David’s benefit from a collaborative culture, a clear sense of purpose, and the opportunity to contribute meaningfully to a school that is both ambitious for growth and deeply committed to delivering an outstanding experience for its pupils and families.We are looking for an energetic, highly organised and commercially minded Admissions Registrar to lead this experience at school level. This is a pivotal role: the successful candidate will manage the full admissions pipeline, build strong relationships with prospective families, and play a direct role in achieving the school’s pupil recruitment targets.Purpose of the RoleThe Admissions Registrar is responsible, alongside the Head and SLT, for:
Delivering the school’s pupil recruitment targets
Managing and optimising the end-to-end admissions journey
Maximising enquiry-to-pupil conversion at every stage of the funnel
Providing a warm, responsive and professional experience for all prospective families
Maintaining accurate admissions data and using it to drive performance
This is a results-focused role, combining strong relationship management with strong operational delivery and commercial awareness.
Key ResponsibilitiesAdmissions Leadership & Pipeline ManagementWork closely with the Head and SLT to deliver agreed pupil number targets
Take ownership of the full admissions pipeline from initial enquiry to enrolment
Contribute to forecasting and planning based on pipeline dataEnquiry Management & ConversionAct as the first point of contact for all prospective families, delivering a warm, proactive and professional response at all times
Build strong relationships with families, understanding their needs and motivations
Lead families confidently through the admissions journey, addressing queries and overcoming barriers to enrolmentAdmissions ExperienceDesign and deliver a high-quality, personalised experience for every prospective family
Organise and manage school tours, open events, taster days, and assessments
Ensure all visits create a positive, memorable impression that differentiates the school from competitorsAdmissions Administration & ComplianceMaintain accurate and up-to-date records on the school’s admissions database
Prepare and issue offer letters, contracts, and joining informationEnsure all processes are compliant with regulatory, safeguarding, and data protection requirements, maintaining confidentiality and professionalism in handling sensitive informationData & ReportingTrack and analyse key metrics including enquiries, visits, offers, acceptances and conversion rates
Provide regular, clear reporting to the Head and SLT
Identify trends, gaps and opportunities within the admissions funnelEvents & EngagementLead the planning and delivery of admissions events, including open days and taster sessions
Follow up effectively with attendees to maximise outcomesSupport initiatives that strengthen engagement with prospective familiesWider ContributionSupport inspections, governance visits, and reporting requirements as needed
Contribute positively to the wider life and culture of the school
Work collaboratively with colleagues across the school and Wishford groupPerson SpecificationSkills & ExperienceExperience in admissions, sales, customer experience, or a similar role (education desirable)
Proven ability to manage a pipeline and deliver against targets
Strong organisational skills with the ability to manage multiple priorities
Excellent administrative accuracy and attention to detail
Confident use of databases/CRM systems
Personal AttributesA natural relationship-builder: warm, engaging, and credible
Commercially aware, with a clear focus on outcomes and results
Highly organised, efficient, and able to prioritise effectively
Proactive, resilient, and solution-focused
Professional, polished, and a strong ambassador for the school
Motivated by delivering exceptional experiences and achieving targetsSt David's Prep is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers, reference and medical checks and the Disclosure and Barring Service.