Product Document Coordinator

The ASR Group® family of companies make up the world’s largest refiner and marketer of cane sugar. The companies produce a full line of grocery, industrial, foodservice and specialty sweetener products. Across North America, ASR Group® companies operate five sugar refineries, located in California, Maryland, Louisiana, Canada and Mexico. In Europe, ASR Group® companies operate sugar refineries in the United Kingdom, Portugal, and, with a joint venture partner, Italy. The companies also farm sugarcane and own sugar mills in Mexico and Belize. The ASR Group® portfolio includes the leading brands Domino®, C&H®, Florida Crystals®, Redpath®, Tate & Lyle®, Lyle's®, Sidul® and Whitworths®.  ASR Group® companies also produce and market Tellus®, a single-use, compostable tableware and foodservice product made from plant fibers, including sugarcane. 

Product Data Coordinator, EU Specifications & Compliance

London –Thames Refinery / Hybrid (3 days office, 2 days home)

Product Data Manager

COMPANY DESCRIPTION

The ASR Group® family of companies is the world’s largest refiner and marketer of cane sugar. The companies produce a full line of grocery, industrial, foodservice and specialty sweetener products. Across North America, ASR Group® companies operate five sugar refineries, located in California, Maryland, Louisiana, Canada and Mexico. In Europe, ASR Group® companies operate sugar refineries in the United Kingdom, Portugal, and, with a joint venture partner, Italy. The companies also farm sugarcane and own sugar mills in Mexico and Belize. The ASR Group® portfolio includes the leading brands Domino®, C&H®, Florida Crystals®, Redpath®, Tate & Lyle®, Lyle's®, Sidul® and Whitworths®. ASR Group® companies also produce and market Tellus®, a single-use, compostable tableware and foodservice product made from plant fibers, including sugarcane.

POSITION SCOPE

The Product Data Coordinator, EU Specifications & Compliance is a regional Product Data role responsible for maintaining accurate, controlled product information and translating approved supplier, technical and regulatory input into complete, traceable and compliant UK and EU product specifications and related documentation. The role supports product launches, ongoing portfolio management, audit readiness and cross-functional execution through effective use of the company’s Product Lifecycle Management (PLM) system, providing dedicated specification and compliance support for UK and EU business needs.

DETAILED ROLES & RESPONSIBILITIES

• Own assigned product and specification records in PLM and support associated SAP product data requirements, ensuring information is accurate, complete, current and traceable.
• Coordinate product data creation, review, approval and change workflows in accordance with established governance, templates, naming conventions and standard operating procedures.
• Create, review and maintain finished-product specifications using approved supplier, formulation, manufacturing, quality, packaging, Artwork and regulatory source information.
• Validate the consistency of product attributes and supporting evidence, including ingredient, allergen, nutrition, claims, packaging, and supplier documentation.
• Enable effective management of product and compliance data, ensuring supporting evidence is available to support regulatory, quality, and operational processes and referenced where appropriate.
• Support artwork, pack-copy, and customer-documentation workflows by providing accurate approved product information and identifying data gaps or inconsistencies.
• Partner with US Product Data Coordinators and UK-EU Regulatory Affairs, EU Quality, Packaging, Procurement, Agriculture, Commercial, NPD, R&T, Project Management Teams and IT/PLM teams to resolve data and specification issues.
• Support remediation of legacy or incomplete records and contribute to continuous improvement of product data and specification processes.
• Track assigned work, provide clear status updates and escalate risks that may affect data integrity, specification completion, launch timing or audit readiness.
• Apply approved regulatory, quality and customer requirements within product records and specifications; escalate any data gaps or artwork inconsistency matters to Regulatory Affairs.
• Support audit and inspection readiness by maintaining complete data in specifications and striving for continued data accuracy excellence across teams.
• Role combines product data execution with defined UK-EU specification and compliance responsibilities. It is accountable for data completeness, traceability and application of approved requirements; regulatory strategy and novel or high-risk legal interpretation remain with Regulatory Affairs or Legal.

WORK EXPERIENCES

• Experience in product data, product specifications, food technical, quality, packaging, or regulatory support environments.
• Strong attention to detail and demonstrated ability to maintain accurate, structured and traceable product information.
• Practical experience using PLM, ERP/SAP, specification databases, Excel or comparable digital product data systems.
• Working knowledge of UK and EU food labelling, specification and documentation requirements, with the ability to apply approved requirements and recognise when escalation is needed.
• Experience translating data into clear reports, visualisations, presentations or written insights for different stakeholder groups, using Power BI or similar reporting tools where appropriate.
• Ability to evaluate source information, identify inconsistencies or evidence gaps and communicate clear actions to cross-functional stakeholders.
• Strong organisation, prioritisation and excellent communication skills, with the ability to work independently and collaborate effectively across regions and functions.
• Experience maintaining finished-product specifications, managing supplier technical documentation and supporting artwork, pack-copy, customer-documentation or audit-readiness activities. Experience working across Product Data, Regulatory Affairs, Quality, Packaging, Procurement, NPD or Commercial teams, including collaboration with colleagues in other regions, is beneficial.

EDUCATION REQUIREMENTS

• Bachelor’s degree or equivalent education or relevant experience required.
• Preferred disciplines include Food Science, Food Technology, Nutrition, Biology, Chemistry, Quality, Regulatory Affairs, Engineering, or another relevant technical field.
• Candidates with substantial relevant experience in food manufacturing, product specifications, ingredients, additives, supplier documentation, PLM/SAP systems or product data management may also be considered.

LANGUAGE REQUIREMENTS

• English required; Spanish or Portuguese preferred.

LOCATION OF ROLE

• Tate & Lyle Sugars, Factory Rd, London E16 2EW (3 days a week, 2 days home)

At Tate & Lyle Sugars, our goal is to be the most admired sweetener Company.

Service Excellence -Be the industry's Gold Standard by a relentless focus on reliability, providing products with superior quality and excellent customer services.  Efficiency and Sustainability -  Eliminate inefficiency to be a sustainable, low cost producer and to generate fuel for reinvestment.  Value-Add -  create strategic advantage and enhanced profitability through value-added products and services. The foundation of our values is Talent and Culture  as we aim to build, retain and motivate a winning team.