Logistics & Purchasing Administrator

Logistics & Purchasing Administrator
Location: Stoke-on-Trent
Salary: Up to £26,500 DOE
Hours: Monday to Friday, 8:30am - 5:00pm

About the Role

We are currently recruiting for an Logistics & Purchasing Administrator to join a well-established and growing business based in Stoke-on-Trent.

This is an excellent opportunity for an organised, proactive and detail-focused individual looking to develop their career within a busy operations environment. Working as part of the Operations team, you will provide essential administrative support across both Logistics and Purchasing , helping to ensure the smooth and efficient running of day-to-day operations.

The successful candidate will be confident communicating with internal teams, customers, suppliers and external partners, while being able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Logistics

Provide general administrative support to the Logistics function
Coordinate courier, pallet network, haulage and specialist vehicle bookings
Track deliveries, obtain proof of deliveries (PODs) and follow up outstanding shipments
Investigate delivery issues, damages, shortages and service failures
Manage logistics non-conformances and carrier claims
Liaise with branches, customers, carriers and logistics partners to resolve queries
Maintain accurate transport records, carrier information and logistics documentation
Support logistics KPI reporting, route planning and vehicle compliance administration
Assist with continuous improvement initiatives and logistics projects

Purchasing & Stock

Produce purchase requirements and stock replenishment reports
Monitor purchase orders and chase outstanding deliveries
Use business data to identify large projects and potential stock requirements
Support supplier performance monitoring and maintain accurate purchasing records
Assist with stock valuation, inventory analysis and stock counts
Investigate stock discrepancies and support corrective actions
Monitor and report on slow-moving and obsolete stock
Maintain accurate cost prices and purchasing information within business systems
Provide administrative support for supplier relationship management
Support product traceability reporting and maintain associated records

You will ideally have:

Strong organisational and administrative skills
Excellent attention to detail and accuracy
A proactive and ambitious approach, with a desire to learn and progress
Confident communication skills, both face-to-face and over the telephone
Excellent customer service skills, with a focus on both internal and external customers
The ability to manage multiple tasks and prioritise effectively
The ability to remain calm and professional under pressure
A flexible and adaptable approach to work
A collaborative and positive attitude
Strong problem-solving skills and the ability to find effective solutions
Enthusiasm, commitment and reliability
A professional and confident manner
A willingness to undertake training and development where required

Qualifications & Core Skills

GCSEs or equivalent, including English and Maths at Grade C/4 or above
Good IT literacy, including Microsoft Word and Excel
Previous administration experience is desirable
Strong written and verbal communication skills
Good customer and people skills
Excellent organisational skills
Ability to work independently and as part of a team
Self-motivated with a proactive approach

If you are interested in this position please apply directly or email your CV over to Show email

INDCOM