Administrative Virtual Assistant

I am Dal, the founder of a marketing agency in the UK and building more brands. I am looking for a smart, organised

Virtual Assistant to be my right hand. This is not a call centre role and

you will not be cold calling. It is a real long-term seat next to a founder

who trusts and pays for good work.

If you enjoy variety, hate spreadsheet-only jobs, and love checking things

off a to-do list, please keep reading.

? WHAT YOU WILL DO EVERY WEEK

Business side (about 60% of your time):

• Manage my email inbox — sort, reply to easy ones in my voice, flag

the rest for me

• Manage my Google Calendar — book client meetings, protect my focus

time, send reminders

• Join client Zoom/Google Meet calls, take clean notes, send the action

items the same day

• Prepare weekly client reports — pull numbers from our reporting

dashboard and send them nicely formatted

• Chase clients for missing brand assets, campaign approvals, unpaid

invoices

• Onboard new dental practice clients using our onboarding checklist

• Keep our Trello task boards tidy every day

• Brief and follow up with freelance designers and video editors

Personal side (about 25% of your time):

• Manage my personal calendar and appointments

• Book flights, hotels, restaurants and build day-by-day itineraries

• Handle personal errands, deliveries, subscriptions

• Keep track of household bills and renewals

• Buy gifts, send thank-you notes, handle event RSVPs

Follow-through (about 15% of your time):

• First reply to non-urgent emails within 4 working hours

• Send me a Monday morning brief every week — my top 5 focus items

• Send me a Friday close-out — what shipped, what is still open, what

is coming next week

• Keep a running list of every promise made to a client and chase it

until it is closed

? TOOLS YOU WILL USE (training provided)

Must already be comfortable with:

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)

• Slack

• Trello or ClickUp or Asana

• Loom or similar screen-recording tool

• Canva basics

I will train you on:

• GoHighLevel (CRM)

• Dentally (dental practice software)

• Our custom reporting dashboard

• Notion (documentation and SOPs)

? WHO I AM LOOKING FOR

• Excellent written English — you will be emailing UK business owners

on my behalf. Grammar and tone matter a lot. Please double-check your

application email for this reason.

• Meticulously organised. You already use checklists, calendar blocks,

or personal Notion pages without being asked.

• Self-directed. I will train you well, but I do not want to

micromanage. You make the decision, and only escalate what really

needs me.

• Discreet. You will see sensitive client and personal information

every day. It stays where it belongs.

• Fast typist, quick reader, comfortable making judgement calls.

• Stable and quiet home internet, working webcam, professional on

video calls.

• Long-term mindset. This is a role I want to invest in for years,

not months.

? NICE TO HAVE (not required)

• Prior experience supporting a founder, agency owner, or CEO

• Background in a digital marketing agency

• Familiarity with any CRM (GoHighLevel, HubSpot, ActiveCampaign,

Salesforce)

• Basic bookkeeping (Xero, QuickBooks)

• Copywriting or editing experience

? WHAT I OFFER

• 100% remote — work from your home

• Part-time to start (20-25 hrs/week), growing to full-time within

3-6 months if the fit is right

• Direct access to the founder — you will learn how a UK marketing

agency actually runs

• Paid Christmas and summer breaks

• 13th month pay (once full-time)

• Personal development budget after your 3-month probation

• Rate reviewed at 3 months and every 12 months after