Commercial Property Secretary

With over 35 years’ experience, Bradley Hall are well-recognised as one of the most prominent and successful property companies in the North of England. We offer a multi-disciplinary practice, with services provided in Valuation & Lease Advisory, Commercial Agency, Residential Agency, Land & Development, Building Surveying, Property Management and New Homes.

Over recent years, the company has grown beyond the North East, and now has a presence in Leeds, Manchester, Carlisle and Birmingham, with more on the horizon.

Our people are our biggest asset and key to our success. We pride ourselves on creating an environment whereby our teams are able to develop and reach their full potential by working towards our core values. Many of the existing department heads have grown and progressed into their roles, highlighting the company’s commitment to promoting from within.

We are looking for a proactive, organised and detail-driven Commercial Property Secretary to join our expanding team. This is a fantastic opportunity to provide high-quality administrative and secretarial support to experienced commercial property professionals while contributing to the smooth running of a high-performing department.

In this role, you will be an essential point of contact for clients, surveyors, solicitors and other professional contacts. You will manage key information, coordinate property-related activities and ensure that documents, correspondence and records are prepared accurately and efficiently.

Responsibilities:

• Provide comprehensive secretarial and administrative support to the commercial property team.

• Prepare, format and proofread reports, property particulars, letters, contracts and other professional documentation.

• Manage diaries, arrange meetings, coordinate appointments and organise travel where required.

• Act as a first point of contact for clients, tenants, landlords, solicitors and other external contacts, ensuring a friendly and professional service.

• Manage incoming calls, emails and correspondence promptly and accurately.

• Maintain accurate property, client and transaction records in internal databases and systems.

• Assist with commercial property transactions, including sales, lettings, lease renewals and other agency activities.

• Coordinate property viewings, inspections and appointments with clients, surveyors and other parties.

• Prepare and distribute property marketing materials and maintain accurate online property listings.

• Assist with invoicing, fee monitoring, purchase orders and other financial administration where required.

• Monitor deadlines, follow up outstanding information and ensure tasks are completed within agreed timescales.

• Maintain confidentiality and ensure compliance with company procedures, regulatory requirements and data protection standards.

• Provide general administrative assistance to the wider property team when required.

Requirements

• Previous secretarial or administrative experience, ideally within commercial property, real estate, legal, professional services or a similar environment.

• Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines.

• Strong attention to detail and accuracy when preparing documents and maintaining records.

• Confident written and verbal communication skills.

• Proficiency with Microsoft Office Suite, particularly Word, Excel and Outlook.

• Experience using property databases, CRM systems or document management systems would be advantageous.

• Ability to produce professional correspondence and documents with a high level of accuracy.

• Ability to work independently and as part of a busy team.

• Professional, approachable and confident manner when dealing with clients and colleagues.

• Proactive, adaptable and eager to learn within a fast-paced commercial property environment.