Personal Assistant to CEO

Job Summary

We are seeking a highly organised and proactive Personal Assistant to support our CEO and wider Executive Team. In this role, you will provide high-level administrative and organisational support, ensuring the smooth and efficient running of day-to-day operations. You will be responsible for managing complex diaries, coordinating travel and meetings, and serving as a key point of contact for internal and external stakeholders.

Duties and responsibilities

• Managing calendars, scheduling appointments, and coordinating meetings for the CEO and C-Suite level

• Building and maintaining strong relationships with internal and external stakeholders

• Communication with varied external stakeholders to ensure smooth arrangements are made for in person and virtual meetings

• Prepare reports, presentations, and documentation for key meetings.

• Act as a liaison between departments, ensuring seamless communication and collaboration.

• Attending meetings, taking minutes, and following up on action items

• Accurately maintaining records and files, ensuring confidentiality and data integrity
• Act as Office support for helping to run the office for staff

• Please note this is not an exhaustive list and additional related duties may fall within the scope of this position.

Skills / Experience

• You have at least 3+ years of experience as an assistant, preferably in a start up or a lean business

• Strong organisational and multitasking skills, happy to turn your hand to business support needs

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office and administrative tools.

• Ability to work independently and handle confidential information with discretion.

• Confident in managing calendars, scheduling appointments, coordinating meetings and managing inboxes

Additional

• Full-time
• This is a onsite role due to the office support responsibilities

Diversity matters!

At Roam, we value diversity and encourage individuals to apply, even if their experience doesn't align perfectly with the requirements. You might be the perfect fit.

Why join us?

Join an ambitious EV scale-up with strong backing as we contribute to the EV revolution. Work in a flexible environment with numerous perks including enhanced leave allowance, learning and wellbeing benefits, and more.