Project Assistant (Part time) Apprentice

Summary

As a Project Assistant you will help coordinate a growing Network of Networks across the construction and built environment sector. You'll support stakeholder engagement, project delivery, data administration, communications and events while gaining valuable experience in project coordination, relationship management and social impact.

Wage

£6,656 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Salary is national apprenticeship minimum wage of £8 per hour. 

FTE £14 560 per annum

Actual for 16 hours per week £6,656 per annum 

Training course

Business administrator (level 3)

Hours

This is a part time role and will be 16 hours per week. The hours are flexible and will be agreed with the successful candidate and hiring manager. All hours will be completed between Monday - Friday 9am-5pm.

16 hours a week

Start date

Monday 12 October 2026

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

As a Project Assistant, you will work closely with the CEO of Building People CIC, supporting the coordination and growth of the Network of Networks and a range of strategic projects focused on diversity, inclusion and culture change across the built environment sector.

Typical duties will include:

• Supporting stakeholder engagement and relationship management activities
• Coordinating communications with network members and partners
• Organising meetings, workshops, webinars and networking events
• Maintaining membership records and engagement data
• Assisting with project administration and project documentation
• Supporting the delivery of strategic initiatives and collaborative programmes
• Preparing reports, presentations and communication materials
• Assisting with monitoring, reporting and impact measurement activities
• Supporting funding applications and partnership opportunities where required
• Collect and maintain engagement data on member reach, activities, location, audience, sector and impact

Where you'll work

9B HURST ROAD
MILFORD ON SEA
LYMINGTON
SO41 0PY

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

IXION HOLDINGS (CONTRACTS) LIMITED

Training course

Business administrator (level 3)

What you'll learn

Course contents

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

The apprentice will complete the Business Administrator Level 3 Apprenticeship Standard.

Training will be delivered through a blended approach, combining Microsoft Teams and workplace learning. All training will take place during working hours. Ixion Holdings will support the apprentice throughout the programme and deliver Functional Skills where required. Health & Safety, British Values, Equality and Diversity will be embedded throughout the apprenticeship.

Requirements

Desirable qualifications

GCSE in:

• English (grade C)
• Maths (grade C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Presentation skills
• Administrative skills
• Analytical skills
• Team working

Other requirements

This is a remote role requiring a high level of self-motivation and organisation.

Will include very occasional travel to meetings and events may be required.

The successful candidate should be comfortable working within a small and growing organisation.