Events Assistant Job Description

Events Assistant Job Description Template

Our company is looking for a Events Assistant to join our team.

First point of contact for all Conference Centre bookings and requests via email, telephone and in person. Managing and responding to any requests;
Monitoring and recording responses from event participants and attendees and following up non-responders;
Organise meeting rooms, catering and equipment and manage event resources;
Responsible for the quality, tidiness and upkeep of cloakroom, registration desk, security storage;
Provide general support to the wider events, sales and marketing team;
Coordinating the preparation and transport of event materials to and from the venue;
Managing any missing any security building passes external delegates may have not returned;
Demonstrably strong digital, PowerPoint, Excel and SharePoint skills;
Management of internal bookings via Condeco and ensure clients are utilising space efficiently;
Ideally public-sector experience of managing events;
Creating client specific job and van packs to support timely delivery of required works;
Supporting the wider BD & marketing team with ad hoc duties as and when required;
Preparing quotations and processing of accurate requirements for works won;
Assist in the preparation of regularly scheduled reports;
Actioning requests for SRN and Non-SRN applications, ensuring deadlines are achieved for work to be allocated.

Enthusiastic, punctual and reliable;
Previous experience or exposure to Events;
Previous experience within an administrative role in an office environment;
A keen interest in events;
Highly Organised;
Some experience in the event industry is desirable;
A robust but relaxed character who is also polite, friendly and approachable;
Diligence, Integrity and Flexibility;
Good oral and written communication skills with an ability to communicate at all levels in a confident and diplomatic manner;
Demonstrable knowledge and experience of delivering excellent customer service.