Events Executive Job Description Template
Our company is looking for a Events Executive to join our team.
Responsibilities:
- Taking care of administrative tasks associated with their events;
- Drawing up a list of key event deadlines and ensuring all tasks are managed to a precise schedule and costs do not exceed agreed budget/ forecast;
- Build strong relationship with Partners, fee earners and the wider BD team to establish and work towards the goal;
- Gained feedback post event;
- Maintenance and delivery of the firm-wide events schedule;
- Staying abreast of new venue openings, technologies and entertainment ideas, positioning yourself as an events ‘expert’ to colleagues in the firm;
- Attend all events, being the first point of contact for any queries;
- Report on ROI for events to track effectiveness and develop recommendations for future plans;
- Liaise and collaborate with caterers, external venues, A/V suppliers and internal operations teams, negotiating prices / spend where applicable;
- Manage event bookings and ensure that all events run smoothly with the support of the wider business;
- Manage the events calendar;
- Managing a wide variety of off-site events;
- Managing relationships with clients and service providers;
- Monitor, plan and allocate event budgets, while keeping internal events database updated;
- Identify opportunities for creative approaches, innovation and use of tech to make events more engaging.
Requirements:
- Excellent Customer Service experience;
- Have previous Events experience;
- Immediately available to start;
- Very organised and calm under pressure, working to tight deadlines;
- Demonstrable track record of success in planning, administering and coordinating events of various scales and levels of complexity;
- Excellent written and verbal presentation skills in English, with a high degree of accuracy;
- Ability to consistently deliver high-quality results;
- Enthusiastic and passionate about events;
- Strong organisational and time management skills;
- Proven experience of organising a range of corporate events, including conferences and exhibitions;
- Previous project management experience;
- A true passion for events;
- Proofreading promotional materials;
- Confidence in engaging with senior colleagues and clients;
- Experience of working with internal and external stakeholders.