Purchasing Co-Ordinator

Purchasing Co-Ordinator Job Description Template

Our company is looking for a Purchasing Co-Ordinator to join our team.


  • Manage and maintain the company‚Äôs raw materials records to ensure accuracy;
  • Responsible for a large volume of purchase orders so a background in a fast-paced environment is preferred;
  • Ensure Purchase Orders are raised correctly, using the approved supplier database and by pricing agreements in place;
  • Implement improvement processes to reduce inventory, minimise cost and maximise working capital;
  • Shipping: liaising with shipping on freight, deliveries, cargo receipts, Bill of Lading, Airway Bill, proof of delivery;
  • Work effectively and efficiently with cross-functional teams, including those from NPD, Technical, Operations, Warehouse, Sales and Production;
  • Invoicing. Bills of Materials. Forecasting;
  • Ensure that the artwork process is adhered to, progress and approve artworks with customers and suppliers as required;
  • Track and monitor Supplier performance to include maintenance of all approved supplier records & documentation;
  • Work closely with the Purchase Ledger Administrator to resolve any anomalies;
  • Generate weekly reports and provide one off reports as required;
  • Liaising with customers on delivery schedules, packaging conditions, labelling and pricing;
  • Completing pre-shipment check lists: reducing or extending payment terms.


  • Attention to detail;
  • IT skills, Navision, Office (Excel to medium / high standard), Email and Internet;
  • Ability to self-manage;
  • Knowledge of Import/Export shipping and documentation an advantage;
  • Hands on and flexible attitude;
  • Previous experience in a similar role. Knowledge of Purchasing processes, including negotiation.