HR Systems Administrator Job Description Template
Our company is looking for a HR Systems Administrator to join our team.
Responsibilities:
- Review the organisations job page daily to ensure all job adverts look professional and reflect organisational brand;
- General HR admin support for the team;
- Organise and service HR related meetings including preparing agendas and taking minutes;
- Identifying/escalating more serious data issues to the Head of HR and Head of Digital;
- Working with the HR and Payroll teams to improve data quality in HRIS;
- Maintaining data integrity in the system by running queries, analysing and correcting the data as needed;
- Maintenance of HR, recruitment and screening portals, responding to and escalating queries to our external system providers;
- Processing invoices;
- Maintaining appropriate access levels for system users in line with GDPR requirements;
- Preparing/implementing the roll out from a technical point of view of system upgrades, as well as offering training across the business;
- Providing accurate data in a consistent format;
- Monitor and manage the systems inbox, ensuring all queries and issues are resolved and responded to in a timely manner;
- Updating our internal SharePoint with the relevant policies;
- Co-ordinating and implementing best practice improvements within the HRIS;
- Delivering core cyclical and ad hoc HR and payroll reports.
Requirements:
- Ability to handle confidential, sensitive matters and queries with a high standard of professionalism;
- Educated to Degree level or equivalent;
- Ability to work collaboratively as part of a team;
- Very competent with Microsoft package specially excel;
- Knowledge of HR Information systems;
- Ability to work within tight and conflicting timeframes and possess strong time management and organisational skills;
- Good IT skills, particularly with Word, Excel and databases;
- Excellent written and verbal communication skills;
- Part-CIPD qualified;
- Ability to gather, analyse, collate and present information as required;
- Knowledge of and compliance with employment legislation;
- Ability to work flexibly to meet the needs of the service;
- Excellent attention to detail and accuracy; ensuring facts are correct, complete and consistent.