Team Administrator

Team Administrator Job Description Template

Our company is looking for a Team Administrator to join our team.


  • Control all client and candidate information in Salesforce, ensuring all entries are compliant with business regulations;
  • Support in the recruitment process for new starters – organising interviews, support with on boarding of new joiners;
  • Diary management, arranging meetings/taking notes and booking travel;
  • Assisting the Accounts Department with general administration;
  • Updating system, producing certificates;
  • Uploading information onto the client’s website;
  • Maintain and update personnel files including light HR administration;
  • Creation of Purchase orders. Organising & distributing incoming / outgoing project correspondence;
  • Ensure all timecards are completed & approved weekly in accordance with AECOM procedures;
  • Follow progress of calls/callouts through to closure;
  • Ensuring Engineer’s timesheets are in on time;
  • Creating and updating O&M manuals;
  • Determine importance of meeting requests and schedule accordingly. Printing documents ahead of meetings;
  • Organising client, project & internal/external meetings including room bookings & catering arrangements as required;
  • Drafting of contracts and terms of reference.


  • Influencing * Communication * Confidence * Persuasion * Customer focused * Challenge self, colleagues and others;
  • The ability to multi-task and handle competing priorities;
  • Proven administration and Team support in a busy, fast paced environment;
  • Knowledge of Microsoft Excel and Office;
  • Excellent computer skills including proven experience of Microsoft Office applications;
  • Strong online and offline research ability for sourcing facilities, travel, accommodation and event solutions;
  • Strong organisation and multi-tasking skills;
  • Previous experience in an administration role;
  • Good typing skills;
  • Excellent telephone, verbal and written communication skills;
  • Good communication and customer service skills;
  • Flexible, willing to help personality;
  • Strong interpersonal skills demonstrating initiative, enthusiasm and drive;
  • Ability to prioritise and deliver a changing workload;
  • Keen to deliver a better outcome.