Team Administrator Job Description Template
Our company is looking for a Team Administrator to join our team.
Responsibilities:
- Control all client and candidate information in Salesforce, ensuring all entries are compliant with business regulations;
- Support in the recruitment process for new starters – organising interviews, support with on boarding of new joiners;
- Diary management, arranging meetings/taking notes and booking travel;
- Assisting the Accounts Department with general administration;
- Updating system, producing certificates;
- Uploading information onto the client’s website;
- Maintain and update personnel files including light HR administration;
- Creation of Purchase orders. Organising & distributing incoming / outgoing project correspondence;
- Ensure all timecards are completed & approved weekly in accordance with AECOM procedures;
- Follow progress of calls/callouts through to closure;
- Ensuring Engineer’s timesheets are in on time;
- Creating and updating O&M manuals;
- Determine importance of meeting requests and schedule accordingly. Printing documents ahead of meetings;
- Organising client, project & internal/external meetings including room bookings & catering arrangements as required;
- Drafting of contracts and terms of reference.
Requirements:
- Influencing * Communication * Confidence * Persuasion * Customer focused * Challenge self, colleagues and others;
- The ability to multi-task and handle competing priorities;
- Proven administration and Team support in a busy, fast paced environment;
- Knowledge of Microsoft Excel and Office;
- Excellent computer skills including proven experience of Microsoft Office applications;
- Strong online and offline research ability for sourcing facilities, travel, accommodation and event solutions;
- Strong organisation and multi-tasking skills;
- Previous experience in an administration role;
- Good typing skills;
- Excellent telephone, verbal and written communication skills;
- Good communication and customer service skills;
- Flexible, willing to help personality;
- Strong interpersonal skills demonstrating initiative, enthusiasm and drive;
- Ability to prioritise and deliver a changing workload;
- Keen to deliver a better outcome.