Contracts Officer

Contracts Officer Job Description Template

Our company is looking for a Contracts Officer to join our team.


  • Record keeping;
  • Commercial Administration including dealing with enquiries, quotations, customer orders, despatch and invoicing documentation;
  • Timely receipt & accurate input of enquiries and orders onto MTMS (sales & order management computer system);
  • Preparation of responses to customers;
  • All necessary master data is captured and set up in SAP;
  • Providing resource for the Contract Managers and Sub-Contracts Managers in terms of research, due diligence and drafting variations;
  • Reporting on contract-let activity and progress to plan to the Contracts Manager;
  • To undertake issuing the Final Account Statements for the RCC variations and contract close out for the Enterprise and Surface Transport contracts;
  • All invoices are generated in relation to SAP contracts at the required due date;
  • Be responsible for the maintenance of information on and off system;
  • To progress to understanding and drafting contractual documents;
  • Stakeholder engagement with staff from a wide range of departments in the organisation;
  • All sub-contractor purchase orders are set up in SAP and subsequently administered/maintained (including facilitating sub-contractor invoice approval);
  • Interaction and effective team working with the wider Procurement organisation including Category Management, Sourcing and Supplier Development;
  • To provide holiday cover for the Administration Manager with regards to Correspondence Control.


  • Processing of orders received within the MTMS (local IT system); and;
  • Supporting data fact-finding, audit, and customer negotiations,
  • Accountability for proposal preparation,
  • Providing administrative support for export control compliance.