Executive Assistant (Float)

Executive Assistant (Float) Job Description Template

Our company is looking for a Executive Assistant (Float) to join our team.


  • Monitoring emails and responding in a timely and professional manner;
  • Document production;
  • Answering phone calls and taking messages in a professional and helpful manner;
  • Preparation of reports, bios, presentations and other material;
  • Qualification checks, invoicing, expenses, scanning and filing;
  • Assisting with the preparation of marketing and pitch presentations;
  • Arranging a variety of appointments and meetings both internally and externally;
  • Assisting the EA’s to manage all administrative and EA duties;
  • Holiday & sickness cover to EA’s within the team;
  • Quality Control;
  • Assisting with the organisation of events; lunches, corporate hospitality; liaising with our in-house caterers and events team;
  • General support to the team;
  • Editing and proof reading documentation, PowerPoint presentations, client pitches, letters etc.;
  • Working extensively with the bespoke database, login information to ensure it is up to date;
  • Complex diary management, control the logistics of the search process (including liaising with clients and candidates).


  • Ability to minute / note take effectively;
  • Ability to accurately audio and copy type;
  • Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook;
  • Attention to detail is an essential skill alongside advanced proof reading skills;
  • A positive and energetic manner, always ready for a challenge and able to work hard to produce high quality consistent work;
  • Proactive in nature, able to take initiative but also not be afraid to ask for help when required;
  • Demonstrate a cooperative and flexible nature; a team player who can both work with others and be able to work unsupervised;
  • Excellent time management skills with the ability to prioritise workload;
  • High levels of common sense and integrity;
  • Advanced knowledge of the MS Office suite, essential in Outlook, Word, PowerPoint and desirable in Excel. Experience with databases preferred;
  • A reliable and trustworthy individual who can always be depended on to complete work when required and communicate problems and concerns clearly;
  • Articulate and able to express information clearly and confidently with all levels of personnel.