Executive Assistant (Float) Job Description Template
Our company is looking for a Executive Assistant (Float) to join our team.
Responsibilities:
- Monitoring emails and responding in a timely and professional manner;
- Document production;
- Answering phone calls and taking messages in a professional and helpful manner;
- Preparation of reports, bios, presentations and other material;
- Qualification checks, invoicing, expenses, scanning and filing;
- Assisting with the preparation of marketing and pitch presentations;
- Arranging a variety of appointments and meetings both internally and externally;
- Assisting the EA’s to manage all administrative and EA duties;
- Holiday & sickness cover to EA’s within the team;
- Quality Control;
- Assisting with the organisation of events; lunches, corporate hospitality; liaising with our in-house caterers and events team;
- General support to the team;
- Editing and proof reading documentation, PowerPoint presentations, client pitches, letters etc.;
- Working extensively with the bespoke database, login information to ensure it is up to date;
- Complex diary management, control the logistics of the search process (including liaising with clients and candidates).
Requirements:
- Ability to minute / note take effectively;
- Ability to accurately audio and copy type;
- Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook;
- Attention to detail is an essential skill alongside advanced proof reading skills;
- A positive and energetic manner, always ready for a challenge and able to work hard to produce high quality consistent work;
- Proactive in nature, able to take initiative but also not be afraid to ask for help when required;
- Demonstrate a cooperative and flexible nature; a team player who can both work with others and be able to work unsupervised;
- Excellent time management skills with the ability to prioritise workload;
- High levels of common sense and integrity;
- Advanced knowledge of the MS Office suite, essential in Outlook, Word, PowerPoint and desirable in Excel. Experience with databases preferred;
- A reliable and trustworthy individual who can always be depended on to complete work when required and communicate problems and concerns clearly;
- Articulate and able to express information clearly and confidently with all levels of personnel.