Assistant Estate Manager Job Description

Assistant Estate Manager Job Description Template

Our company is looking for a Assistant Estate Manager to join our team.

Take ownership of hard FM services and ensure that regular inspections of the building fabric takes place;
Develop, maintain and ensure that the building has a positive image;
Maintain, record and hold responsibility for the health and safety compliance of the site;
To attend tenants’ meetings with the surveying team;
To manage major work programmes on site, acting as the liaison point for all parties involved;
To be responsible for Health and Safety compliance on site, and the maintenance of records;
To liaise with local authorities as appropriate;
To organise fire and other safety evacuations and produce an emergency plan;
To monitor all activities relating to the site(s), reporting and taking action as appropriate;
To develop and maintain a positive image of the building in its location;
To ensure the property achieves the KPIs set by the client, in conjunction with key stakeholders;
To be responsible/assist with the drafting, control and reporting of service charge budget and expenditure for the site(s);
To compile and maintain records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action which may be required;
Any other duties as directed by your Line Manager;
To work in conjunction with key stakeholders ensuring a maintenance and repair programme is in place.

Able to plan and manage own workload;
Understand the principles of service charges;
Develop an understanding of how to build and maintain tenant/customer relationships;
Constantly updating knowledge of legislation relating to property management;
Knowledge and ability to apply legislation and polices regarding health, safety, environment and maintenance;
Contributes to team business plan/strategy;
Experience in management of service providers, and the specification of service provider roles/jobs;
Ability and experience of using IT software such as Excel, word and FM databases;
Ability to develop and maintain several relationships with a variety of key stakeholders;
Be able to communicate effectively verbally and in writing;
Understand and use industry/specific IT applications;
Able to work as part of a team, supporting colleagues;
Understand insurance relating to buildings and the FSA regulations;
IOSH qualified;
Able to use IT software such as Word, Excel, and databases.