Facilities Management Officer Job Description Template
Our company is looking for a Facilities Management Officer to join our team.
Responsibilities:
- Coordinate the UK Business Continuity and Disaster Recovery team;
- Oversee and coordinate internal moves, ensuring a high level of internal customer satisfaction;
- Implement Security and Health and Safety Programs;
- Managing KPIs and budgets;
- Manage the office lease;
- Develop and maintain ‘Office Management Handbook’ ensuring all processes & services information is captured in one central document;
- Formulate and manage the facilities budget for the London office building expenses;
- Project management duties for capital and remodelling projects;
- Ensuring our London office runs in adherence to our cultural values;
- Making the Tide office the best place to work at;
- Defining the strategy for office management – knowing what needs to be done and when it needs to be done;
- Assisting our Facilities and Project Manager with our upcoming office relocation;
- Find the best suppliers out there for whatever our needs require and manage those relationships;
- Reacting to the needs of the office whilst also being proactive for future needs;
- Being part of a team which drives London cultural initiatives, whilst also working closely with our Sofia team on company wide cultural initiatives.
Requirements:
- Ability to resolve conflict and foster teamwork;
- Advanced budget management skills;
- Proven track record in office/facilities and management;
- BIFM qualification would be advantageous;
- Advanced ability Word, Excel and PowerPoint skills;
- Ability to analyse and improve business processes;
- Knowledge of security systems and safety programs and applicable regulations;
- Excellent negotiation skills;
- Team player who will participate in department/team projects;
- Advanced knowledge of facilities management and planning, administrative procedures and property management and maintenance;
- Previous facilities management experience is essential;
- Good verbal and non-verbal communication skills;
- Strong accounting/bookkeeping experience is essential – credit control would be a major advantage;
- Experience managing the operations at a busy office building;
- Good working knowledge of HR processes (holiday, sick pay etc.) would be advantageous.