Finance and Office Manager Job Description Template
Our company is looking for a Finance and Office Manager to join our team.
Responsibilities:
- Sign off Purchase Orders;
- Managing phone-calls and correspondence in regards basic accounting queries with the group’s external accountancy provider;
- Working on the accounts of the group’s various entities;
- Acting Health & Safety Manager – liaising with external organisations and maintain policies;
- Oversee and prepare weekly management reports;
- Create and manage the annual budget;
- Set up DD Mandates;
- Code & sign off one off payment requests;
- Acting HR Manager – maintain personnel files, benefits, lead in personnel meetings;
- Countersign all Account Credit application forms;
- Allocate and process supplier invoices;
- Supervisor a team of between 6 – 8 staff;
- Produce monthly Aged Debt Reports and aged Creditor Reports;
- Complete AP account request forms;
- Monthly accruals.
Requirements:
- Previous experience within an Office Manager or senior admin position is essential;
- Experience within Sage Practice Solution (SPS) would also be a bonus;
- Quickbooks experience would be a positive;
- Excellent administrative skills and experience managing proceedings in a busy office;
- Strong attention to detail;
- The successful candidate will have had exposure to some finance duties within a previous position;
- Previous experience within a finance/bookkeeping role is a must;
- Experience supporting senior figures within a business would be a major advantage;
- Excel experience is essential;
- Friendly and approachable working manner and a good sense of humour;
- High level of proficiency in Excel, Word, Outlook and PowerPoint;
- Previous experience of/full working proficiency in Xero is essential.