Finance and Office Manager

Finance and Office Manager Job Description Template

Our company is looking for a Finance and Office Manager to join our team.

Responsibilities:

  • Sign off Purchase Orders;
  • Managing phone-calls and correspondence in regards basic accounting queries with the group’s external accountancy provider;
  • Working on the accounts of the group’s various entities;
  • Acting Health & Safety Manager – liaising with external organisations and maintain policies;
  • Oversee and prepare weekly management reports;
  • Create and manage the annual budget;
  • Set up DD Mandates;
  • Code & sign off one off payment requests;
  • Acting HR Manager – maintain personnel files, benefits, lead in personnel meetings;
  • Countersign all Account Credit application forms;
  • Allocate and process supplier invoices;
  • Supervisor a team of between 6 – 8 staff;
  • Produce monthly Aged Debt Reports and aged Creditor Reports;
  • Complete AP account request forms;
  • Monthly accruals.

Requirements:

  • Previous experience within an Office Manager or senior admin position is essential;
  • Experience within Sage Practice Solution (SPS) would also be a bonus;
  • Quickbooks experience would be a positive;
  • Excellent administrative skills and experience managing proceedings in a busy office;
  • Strong attention to detail;
  • The successful candidate will have had exposure to some finance duties within a previous position;
  • Previous experience within a finance/bookkeeping role is a must;
  • Experience supporting senior figures within a business would be a major advantage;
  • Excel experience is essential;
  • Friendly and approachable working manner and a good sense of humour;
  • High level of proficiency in Excel, Word, Outlook and PowerPoint;
  • Previous experience of/full working proficiency in Xero is essential.