Part Time Administrator Job Description Template
Our company is looking for a Part Time Administrator to join our team.
Responsibilities:
- Data entry;
- Ensure all filing and data is up to date;
- the timely receiving and distribution of all incoming mail, and preparation of all mail and packages for collection by couriers and mail partners;
- Act as the first point of contact for customers and visitors – both in person and on the telephone;
- Responding to queries regarding quotes and prices;
- Working closely with Senior Management and External Stakeholders;
- Acting as the first point of contact with clients and customers;
- To support the scenarios coordinator in the maintenance of the scenarios database and meeting departmental objectives;
- Arrange travel and complete expenses for those delegated to;
- Assisting with ad hoc administrative duties;
- preparing marketing materials;
- Liaising with suppliers to address issues;
- Vehicle management;
- Maintaining accurate information including data entry;
- Using the in-house CRM system for planning and dispatch tasks, ensuring that engineers have a full diary and busy work load.
Requirements:
- Sending out information packs and samples;
- Able to work on own initiative;
- Accurate typing skills are essential;
- Happy to re-organise stock when necessary and deal with stock arrivals;
- Confident in up selling products;
- Ability to work under pressure and be able to multitask;
- Excellent organisational skills;
- Ability to use initiative essential proactive approach;
- Excellent IT skills using all Microsoft applications including Excel, PowerPoint, Publisher and Word;
- Experience in office administration (desirable not essential);
- Strong communication skills, both verbal and written with a good telephone manner;
- Have strong Microsoft Word and Excel skills;
- Customer Service skills and experience working in a sales environment / Commercial environment;
- An interest in health promotion and community-based projects;
- As first point of contact you must have fantastic customer service skills (face to face and over the phone).