Part Time Office Coordinator

Part Time Office Coordinator Job Description Template

Our company is looking for a Part Time Office Coordinator to join our team.


  • Organise meetings/conference call bookings;
  • Working closely with the Site Lead to ensure all office activities are managed to a high standard;
  • Management of all office maintenance requirements in conjunction with the building manager;
  • Play a support role in the site communication strategy;
  • Support with all H&S initiatives;
  • Organise catering for meetings as required;
  • Reconciling Admin invoices;
  • Act as first point of contact for all Office queries;
  • Reception duties (minimal);
  • Planning and execution of office events (Holiday and Summer Party);
  • Manage office security i.e. keyholder list;
  • Keeping office environment clean and tidy – check clocks, water plants, tidy crockery, empty recycling box in main office;
  • Organise travel/accommodation requests;
  • Managing specific requests from management in corresponding business region;
  • Coordinate & manage social or business events.


  • Proficient in Microsoft office;
  • Motivated self-starter;
  • Up-beat, positive, can-do attitude;
  • Strong understanding or fast learner of new applicable systems;
  • Strong organisational, planning and critical reasoning skills;
  • 2+ years working within a fast paced office administration role;
  • Strong attention to detail;
  • Ability to work under pressure and to manage multiple projects/deadline;
  • Demonstrates professionalism, confidentiality, patience and enthusiasm.