Part Time Office Coordinator Job Description Template
Our company is looking for a Part Time Office Coordinator to join our team.
Responsibilities:
- Organise meetings/conference call bookings;
- Working closely with the Site Lead to ensure all office activities are managed to a high standard;
- Management of all office maintenance requirements in conjunction with the building manager;
- Play a support role in the site communication strategy;
- Support with all H&S initiatives;
- Organise catering for meetings as required;
- Reconciling Admin invoices;
- Act as first point of contact for all Office queries;
- Reception duties (minimal);
- Planning and execution of office events (Holiday and Summer Party);
- Manage office security i.e. keyholder list;
- Keeping office environment clean and tidy – check clocks, water plants, tidy crockery, empty recycling box in main office;
- Organise travel/accommodation requests;
- Managing specific requests from management in corresponding business region;
- Coordinate & manage social or business events.
Requirements:
- Proficient in Microsoft office;
- Motivated self-starter;
- Up-beat, positive, can-do attitude;
- Strong understanding or fast learner of new applicable systems;
- Strong organisational, planning and critical reasoning skills;
- 2+ years working within a fast paced office administration role;
- Strong attention to detail;
- Ability to work under pressure and to manage multiple projects/deadline;
- Demonstrates professionalism, confidentiality, patience and enthusiasm.