Accounts Payable Assistant

Accounts Payable Assistant Job Description Template

Our company is looking for a Accounts Payable Assistant to join our team.


  • Maintain the supplier database;
  • Payment of supplier, Chaps and urgent transfer payments via HSBCnet;
  • Processing payments weekly in accordance with supplier’s payment terms across multiple countries;
  • Supplier invoice processing (multi-currency);
  • Deal with any invoice queries from suppliers;
  • Resolve payment supplier queries within the agreed time frames;
  • Processing counsel fees;
  • Liaise with Finance Team on setting and achieving Group cash flow targets;
  • Post and allocate all multi currency bank postings across all entities;
  • Regularly review Aged Creditors reports;
  • Produce weekly cash analysis for the GBP & Euro Bank accounts;
  • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc;
  • Compliance with ICS, Audit and Finance Month End timetables;
  • Ad-Hoc Reporting and Analysis;
  • Undertake the month end closing procedure for the purchase ledger.


  • Advanced Excel skills – an Excel test is incorporated into the recruitment process;
  • Solve challenging problems;
  • Exceptional attention to detail and accuracy;
  • Professional, friendly and confident;
  • Excellent interpersonal Skills;
  • Ability to prioritise and organise work;
  • Good understanding of VAT recovery processes;
  • Extremely organised and efficient;
  • Experience using Oracle or similar ERP package;
  • Reconciliation experience;
  • MUST have experience within an Accounts Payable role;
  • Experience of working in a high-volume environment;
  • Providing daily support to the Head of Function and building an exceptional relationship with vendors;
  • Team working/working with others;
  • Strong Accounts Payable experience/background.