Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Administration Assistant Job Description Template
Our company is looking for a Administration Assistant to join our team.
Responsibilities:
- To ensure all invoices are up to date and communicate any issues to the correct department or person;
- To manage the post scanning archives ensuring that documents are accurately recorded, filed, stored and shredded as defined by process guidelines;
- To ensure sorting and delivery of incoming mail to appropriate recipients within agreed timescales;
- Sending letters and emails;
- General administration tasks;
- Data entry and checking of claims;
- Liaise with legal departments via phone & email in regard to mortgage redemptions;
- Mark-up invoices for data entry requirements including identifying and highlighting key information;
- Dealing with telephone and email enquiries;
- Administrative support for the Marketing plan;
- Preparing and issuing engagement letters;
- Follow internal/external Fraud investigations as guided by the Compliance team;
- Responding to emails;
- Monitor and maintain compliance with statutory, regulatory and constitutional procedures;
- Handling deliveries.
Requirements:
- Detail orientated;
- Great communications skill (Both written and verbal);
- Strong written and verbal communication skills and the ability to multitask;
- Data analysis and Excellent Excel skills;
- Proficient in the use of office applications and company systems including Microsoft Office and extracting and presenting information from data bases;
- Can use initiative and work autonomously;
- High level of customer service;
- High standard of word processing and document layout;
- Ability to be discrete and maintain confidential information;
- Confidential and discreet;
- Worked in an office in the Construction or Trade Counter Industry;
- Sending letters and emails;
- Ability to consistently work towards set objectives and tight deadlines;
- Good IT/MS Office skills;
- Previous experience in an administration role.