Administrative Assistant/Receptionist

Administrative Assistant/Receptionist Job Description Template

Our company is looking for a Administrative Assistant/Receptionist to join our team.


  • To provide additional administrative support and cover for other teams as and when required;
  • Meeting and greeting, ensuring all clients and guests are greeted appropriately;
  • Responsible for handling the meeting rooms requests and ensuring the diaries are appropriately updated;
  • Managing the meeting room booking system;
  • Ensure that all incoming calls to the mainline are handled professionally to include, gatekeeping and message taking;
  • Maintain the setup and cleanliness of the coffee machines, staff kitchen and ensure that supplies are managed to optimum levels;
  • On meeting closure, the guests should receive professional leave-taking and the meeting room cleared or prepped for the next meeting;
  • Distributing incoming post and prepare outgoing post;
  • Ensuring that taxis for guests and transportation for global guests and clients are organised;
  • Responsible for hospitality lunches when required, which will ensure working closely with the Office Assistant;
  • Ad hoc administration assistance including supplier invoice management and document and storage management;
  • Responsible for ensuring all visitors are logged and issued with passes;
  • Any other ad hoc tasks;
  • Carry out all instructions and requests timeously to high standard;
  • Ensure own adherence to the company Quality Management System.


  • Previous receptionist experience;
  • Good IT skills (including Microsoft Office);
  • Excellent written and spoken communication skills;
  • Attention to detail;
  • Show initiative.