Assistant Company Secretary Job Description Template
Our company is looking for a Assistant Company Secretary to join our team.
Responsibilities:
- Monitoring and ensuring completion of annual compliance requirements for all Group subsidiaries;
- To assist in the production of the Group Annual Report, Interim Report, and shareholder circulars;
- To ensure the accuracy of the records held on GEMS for all Group subsidiaries and, in particular, to maintain the required statutory registers;
- To assist the Assistant Company Secretary in the organization and minuting of subsidiary board meetings;
- Dealing with general shareholder queries;
- Assisting with general administration of the department and with special projects, as and when required;
- Registration of UK branches of overseas companies;
- Keeping track of the clients’ confirmation statements, timely preparation of the forms and circulation for approval in advance of the filing deadline;
- Preparation of dormant company accounts;
- Attending client’s board meetings, as and when required, taking and producing the minutes;
- Assisting other members of the team on ad hoc projects;
- Preparation of board minutes;
- Capital restructuring including share allotments;
- Billing;
- Drafting and reviewing key documents and reports that ensure the company stays within regulatory boundaries.
Requirements:
- Relevant Company Secretariat or Governance qualifications;
- Experience of working in a company secretary or governance role;
- Financial Services experience is essential;
- Previous experience as an Assistant Company Secretary preferably within a Bank;
- Experience of managing the statutory compliance for groups of entities, ideally including familiarity with Blueprint;
- Excellent organisational skills with the ability to manage stakeholder expectations;
- An excellent knowledge of company secretarial practice;
- Ability to build effective relationships across the firm, including with the leadership of the firm;
- A proactive approach with good attention to detail;
- Integrity and discretion when handling confidential information;
- Experience of working in a fast-paced owner managed business;
- Experience in a Company Secretarial role;
- Influencing and negotiation skills;
- Experience with Senior stakeholders and Board Members;
- Experience working in financial services, preferably insurance, with knowledge of the regulatory framework, preferable but not compulsory.