Assistant Company Secretary

Assistant Company Secretary Job Description Template

Our company is looking for a Assistant Company Secretary to join our team.


  • Monitoring and ensuring completion of annual compliance requirements for all Group subsidiaries;
  • To assist in the production of the Group Annual Report, Interim Report, and shareholder circulars;
  • To ensure the accuracy of the records held on GEMS for all Group subsidiaries and, in particular, to maintain the required statutory registers;
  • To assist the Assistant Company Secretary in the organization and minuting of subsidiary board meetings;
  • Dealing with general shareholder queries;
  • Assisting with general administration of the department and with special projects, as and when required;
  • Registration of UK branches of overseas companies;
  • Keeping track of the clients’ confirmation statements, timely preparation of the forms and circulation for approval in advance of the filing deadline;
  • Preparation of dormant company accounts;
  • Attending client’s board meetings, as and when required, taking and producing the minutes;
  • Assisting other members of the team on ad hoc projects;
  • Preparation of board minutes;
  • Capital restructuring including share allotments;
  • Billing;
  • Drafting and reviewing key documents and reports that ensure the company stays within regulatory boundaries.


  • Relevant Company Secretariat or Governance qualifications;
  • Experience of working in a company secretary or governance role;
  • Financial Services experience is essential;
  • Previous experience as an Assistant Company Secretary preferably within a Bank;
  • Experience of managing the statutory compliance for groups of entities, ideally including familiarity with Blueprint;
  • Excellent organisational skills with the ability to manage stakeholder expectations;
  • An excellent knowledge of company secretarial practice;
  • Ability to build effective relationships across the firm, including with the leadership of the firm;
  • A proactive approach with good attention to detail;
  • Integrity and discretion when handling confidential information;
  • Experience of working in a fast-paced owner managed business;
  • Experience in a Company Secretarial role;
  • Influencing and negotiation skills;
  • Experience with Senior stakeholders and Board Members;
  • Experience working in financial services, preferably insurance, with knowledge of the regulatory framework, preferable but not compulsory.

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