EA and Office Manager Job Description Template
Our company is looking for a EA and Office Manager to join our team.
Responsibilities:
- Setting up an office from scratch;
- Liaising with suppliers, vendors, IT;
- Sourcing possible office venues;
- Gatekeeping;
- Inbox management;
- Booking international travel for the board;
- Organizing Payroll;
- Being the point of contact for the board;
- HR responsibilities;
- Some travel and accommodation booking may be required;
- Dealing with suppliers and maintaining office supplies;
- Booking appointments and meetings;
- Financial administration (accounting, invoices etc.);
- Liaising with clients where necessary;
- Diary and inbox management.
Requirements:
- Experience working in Private Equity (preferred);
- Experience coordinating an office move;
- Plenty of get up and go;
- Impeccable written English;
- Able to meet high expectations, demanding deadlines and work in a fast-paced environment where priorities can change;
- Able to work to strict deadlines and to the highest possible standards;
- Some HR Experience would be an advantage;
- Copes well in a hectic environment, is unflappable and solution focused;
- Highly Organised;
- A friendly and approachable working manner;
- Able to build instant rapport and relations with people from a variety of backgrounds both face to face and over the telephone;
- Have pride in personal appearance;
- A proactive attitude towards work and the ability to take the initiative;
- Resilient, self-confident and resourceful;
- Flexible and adaptable – absolutely key.