Family Legal Secretary Job Description Template
Our company is looking for a Family Legal Secretary to join our team.
Responsibilities:
- Processing expenses;
- Managing Board/Resolution commitments, meetings, away days etc;
- Inbox management;
- Supporting bundling – indices, front sheets etc;
- Liaising with Journalists, taking details messages including deadlines;
- Assisting with billing and producing bill letters;
- Filing and archiving;
- Extensive diary management, booking internal and external meetings, watching out for any clashes;
- Liaising with the Post Room and Reprographics department;
- Typing;
- Providing full administrative and secretarial support and assistance;
- Word processing including preparing correspondence via email and letter and court documents;
- Using MS Office suite (Word, Excel and Outlook) and case management system;
- To prepare the Conference Room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting;
- To prepare mail and enclosures.
Requirements:
- Experience of providing a polished secretarial service and administrative support to an extremely busy team of allocated fee earners;
- Provide assistance to partners and fee earners during the absence of other secretaries in the team, as and when required;
- Confident at building excellent external and internal relationships, including with clients, business contacts and the wider partnership;
- A sense of pride in the role of being a personal assistant and a desire to add value;
- Excellent and pleasant communication skills together with emotional intelligence.