Finance Admin Assistant Job Description Template
Our company is looking for a Finance Admin Assistant to join our team.
Responsibilities:
- Scanning invoices that arrive by post;
- Monitoring the shared finance inbox;
- Investigating any anomalies internally;
- process;
- Processing and resolving supplier invoice queries;
- Printing off and saving down invoices arriving by email;
- Credit cards – Processing credit card transactions on Xero;
- Purchasing – Making purchases (e.g. stationery, IT Equipment);
- Travel & accommodation requests – Booking travel and accommodation;
- Reception – Covering the London reception as and when required;
- Invoicing – Raising & paying invoices; chasing payments; liaising with clients and PMs & CPs;
- Petty cash – Processing petty cash purchases on Xero;
- Timesheets – Processing internal timesheets for monthly reports & invoicing;
- Monthly reporting – Creating monthly project dashboards and absence reports;
- Employees Expenses – Processing employees expenses on Xero.
Requirements:
- Knowledge of sage 50;
- Knowledge of invoice/clock card systems;
- Excellent telephone manner;
- Purchase ledger experience;
- Autonomous – Organised and efficient, able to prioritise and balance own workload;
- Calm under pressure – Comfortable working in a fast-paced environment, and able to remain patient and calm even when working under pressure;
- Numerate – Able to understand and work with numbers;
- Flexible – Flexible and adaptable to changing deadlines and requirements;
- Detail-oriented – Excellent eye for detail;
- Teamwork – Able to work as part of a team, and to liaise with people from all levels of the organisation;
- Organised – Able to follow processes and keep things organised, when dealing with deadlines and processes at the same time;
- Computer literate – Proficient in using Microsoft Office , Excel & Google Apps;
- Communication – Excellent communication skills in writing and orally; able to communicate clearly and effectively.