Finance Administration Assistant Job Description Template
Our company is looking for a Finance Administration Assistant to join our team.
Responsibilities:
- Answering both internal and external calls;
- Working with the Project Management team and Directors to prepare quotations, estimates and pro-forma invoices for clients;
- Managing the main business email;
- Supporting other members of the Finance and Administration team with ad-hoc tasks when required;
- Managing incoming post – processing paperwork and distributing parcels;
- Generating purchase orders for internal departments expenditure;
- Audio typing (training can be provided);
- Completion of sub-contractor weekly labour invoices, fuel claims and deductions;
- Welcoming visitors;
- Month end balance sheet folder collation;
- Dealing with invoices;
- Dealing with any client correspondence and preparing documentation using the Microsoft Office suite;
- Scheduling client appointments;
- Checking and processing expenses submitted via the Xero Accounting System for the Qube Group;
- Fuel card administration and cover for reception (when required).
Requirements:
- Exemplary communication and customer service skills;
- Completion of sub-contractor weekly labour invoices, fuel claims and deductions;
- Sage 50 and or Sage 200 experience (preferable);
- Checking and processing expenses submitted via the Xero Accounting System for the Qube Group;
- Fuel card administration and cover for reception (when required);
- Fast and accurate typing;
- Month end balance sheet folder collation;
- Working knowledge of Microsoft Office – Word and Excel;
- Able to use own initiative and adhere to tight deadlines;
- Other ad-hoc activities (when required);
- Generating purchase orders for internal departments expenditure;
- Previous experience of working in an office administration/business support environment.