Finance Administration Assistant

Finance Administration Assistant Job Description Template

Our company is looking for a Finance Administration Assistant to join our team.

Responsibilities:

  • Answering both internal and external calls;
  • Working with the Project Management team and Directors to prepare quotations, estimates and pro-forma invoices for clients;
  • Managing the main business email;
  • Supporting other members of the Finance and Administration team with ad-hoc tasks when required;
  • Managing incoming post – processing paperwork and distributing parcels;
  • Generating purchase orders for internal departments expenditure;
  • Audio typing (training can be provided);
  • Completion of sub-contractor weekly labour invoices, fuel claims and deductions;
  • Welcoming visitors;
  • Month end balance sheet folder collation;
  • Dealing with invoices;
  • Dealing with any client correspondence and preparing documentation using the Microsoft Office suite;
  • Scheduling client appointments;
  • Checking and processing expenses submitted via the Xero Accounting System for the Qube Group;
  • Fuel card administration and cover for reception (when required).

Requirements:

  • Exemplary communication and customer service skills;
  • Completion of sub-contractor weekly labour invoices, fuel claims and deductions;
  • Sage 50 and or Sage 200 experience (preferable);
  • Checking and processing expenses submitted via the Xero Accounting System for the Qube Group;
  • Fuel card administration and cover for reception (when required);
  • Fast and accurate typing;
  • Month end balance sheet folder collation;
  • Working knowledge of Microsoft Office – Word and Excel;
  • Able to use own initiative and adhere to tight deadlines;
  • Other ad-hoc activities (when required);
  • Generating purchase orders for internal departments expenditure;
  • Previous experience of working in an office administration/business support environment.