Invoice Administrator

Invoice Administrator Job Description Template

Our company is looking for a Invoice Administrator to join our team.

Responsibilities:

  • Your main role will be to utilise the Ariba SAP system to cross reference and investigate queries regarding invoices from ALL site suppliers;
  • Matching Invoices;
  • Any other administrative tasks required e.g. filing;
  • Dealing with any invoicing queries and investigating missing/incorrect invoices;
  • Processing invoices and credit notes;
  • Organising and sorting of delivery notes;
  • Liaising with other internal teams to answer any outstanding queries;
  • Reconciliation of supplier and customer invoices;
  • Processing orders;
  • Entering large amounts of data accurately and efficiently onto the system;
  • These queries can range from incorrect hours for agency staff, no purchase order numbers provided, incorrect calculations and many more;
  • Email invoices to members of staff in the business;
  • Dealing with any finance related queries;
  • Looking after Finance folder;
  • Learning finance systems.

Requirements:

  • A strong communicator, both written and verbal;
  • Good telephone manner – confident to liaise over the telephone;
  • Experience within an administration role;
  • Able to multi-task and prioritise workload to ensure all tasks are completed on time;
  • Strong administration skills (Use of Microsoft Office packages including Word, Excel and Outlook);
  • Experience with invoicing;
  • Acts with professional integrity and honesty to deliver a high standard of service to internal and external stakeholders.