Invoice Administrator Job Description Template
Our company is looking for a Invoice Administrator to join our team.
Responsibilities:
- Your main role will be to utilise the Ariba SAP system to cross reference and investigate queries regarding invoices from ALL site suppliers;
- Matching Invoices;
- Any other administrative tasks required e.g. filing;
- Dealing with any invoicing queries and investigating missing/incorrect invoices;
- Processing invoices and credit notes;
- Organising and sorting of delivery notes;
- Liaising with other internal teams to answer any outstanding queries;
- Reconciliation of supplier and customer invoices;
- Processing orders;
- Entering large amounts of data accurately and efficiently onto the system;
- These queries can range from incorrect hours for agency staff, no purchase order numbers provided, incorrect calculations and many more;
- Email invoices to members of staff in the business;
- Dealing with any finance related queries;
- Looking after Finance folder;
- Learning finance systems.
Requirements:
- A strong communicator, both written and verbal;
- Good telephone manner – confident to liaise over the telephone;
- Experience within an administration role;
- Able to multi-task and prioritise workload to ensure all tasks are completed on time;
- Strong administration skills (Use of Microsoft Office packages including Word, Excel and Outlook);
- Experience with invoicing;
- Acts with professional integrity and honesty to deliver a high standard of service to internal and external stakeholders.