Office Coordinator

Office Coordinator Job Description Template

Our company is looking for a Office Coordinator to join our team.


  • Taking responsibility of office working procedures, informing staff of changes, and keeping up to date with changing legislation;
  • Keeping stock of all office equipment, arranging for any issues to be resolved in a quick and orderly way;
  • Data entry;
  • Invoicing;
  • Exploring ways to improve business efficiencies;
  • Meeting and greeting clients and prospects, providing a warm welcome;
  • Taking stock-checks and ordering office supplies;
  • Assist in the delivery and products and services to local customers;
  • Organising diaries and answering emails and phone calls in a professional manner;
  • Deal with day to day facilities issues, including daily walk rounds;
  • Managing the company inbox and ensuring any e-mails are dealt with promptly;
  • Procuring equipment and dealing with suppliers;
  • Managing the everyday operation of the office facilities and amenities;
  • Assisting in organising quarterly celebrations and incentive trips abroad for the team;
  • Event coordination.


  • Willing to undergo an enhanced DBS disclosure;
  • Sociable team player, flexible and committed;
  • Accurate and IT literate with database and MSO experience;
  • Previous experience in a broad office coordination or similar role advantageous;
  • Word and Excel skills, comfortable working with figures and good practical understanding of systems of financial control;
  • Ability to work well under pressure;
  • Excellent communication & interpersonal skills with the ability to work as a part of a staff team and to get on with people at all levels;
  • Experience of research, analysis and compiling reports;
  • Experience of working with senior volunteers and high net worth individuals;
  • Previous experience in managing a small office is essential, as well as experience in PA duties;
  • Excellent organisational skills with a very high degree of attention to detail;
  • Energetic and enthusiastic;
  • Experience of working in an extremely fast paced environment;
  • Outgoing and confident personality;
  • Flexibility and willingness to help out wherever required.