Office Coordinator Job Description Template
Our company is looking for a Office Coordinator to join our team.
Responsibilities:
- Taking responsibility of office working procedures, informing staff of changes, and keeping up to date with changing legislation;
- Keeping stock of all office equipment, arranging for any issues to be resolved in a quick and orderly way;
- Data entry;
- Invoicing;
- Exploring ways to improve business efficiencies;
- Meeting and greeting clients and prospects, providing a warm welcome;
- Taking stock-checks and ordering office supplies;
- Assist in the delivery and products and services to local customers;
- Organising diaries and answering emails and phone calls in a professional manner;
- Deal with day to day facilities issues, including daily walk rounds;
- Managing the company inbox and ensuring any e-mails are dealt with promptly;
- Procuring equipment and dealing with suppliers;
- Managing the everyday operation of the office facilities and amenities;
- Assisting in organising quarterly celebrations and incentive trips abroad for the team;
- Event coordination.
Requirements:
- Willing to undergo an enhanced DBS disclosure;
- Sociable team player, flexible and committed;
- Accurate and IT literate with database and MSO experience;
- Previous experience in a broad office coordination or similar role advantageous;
- Word and Excel skills, comfortable working with figures and good practical understanding of systems of financial control;
- Ability to work well under pressure;
- Excellent communication & interpersonal skills with the ability to work as a part of a staff team and to get on with people at all levels;
- Experience of research, analysis and compiling reports;
- Experience of working with senior volunteers and high net worth individuals;
- Previous experience in managing a small office is essential, as well as experience in PA duties;
- Excellent organisational skills with a very high degree of attention to detail;
- Energetic and enthusiastic;
- Experience of working in an extremely fast paced environment;
- Outgoing and confident personality;
- Flexibility and willingness to help out wherever required.