Office Manager/Receptionist Job Description Template
Our company is looking for a Office Manager/Receptionist to join our team.
Responsibilities:
- Credit card reconciliations;
- Managing stationary orders for the office ( orders made via e-mail ) stock control;
- Ensuring compliance with the Health & Safety at Work Act/
- Taking department calls;
- Coordinating incoming and outgoing post, special deliveries, courier etc;
- Managing meeting room system ( including catering );
- Dealing with customer queries;
- Distribution of invoices for authorisation;
- Stock control for – the break out area and meetings (tea, coffee, water, milk, biscuits, etc.);
- Being the first point of contact for all phone calls/ enquiries/ visitors and positively representing the Company;
- Supervising the cleaning company/arrangements to make sure cups, desks, kitchen area are cleaned properly on daily basis;
- Photocopiers coordination;
- Managing all deliveries ( from the loading bay);
- Acting as a fire marshal and first aider for the office (attending relevant training);
- Suppliers Management including plants, flowers and newspapers.
Requirements:
- Coordinating incoming and outgoing post, special deliveries, courier etc;
- Managing meeting room system ( including catering );
- Credit card reconciliation;
- Ensuring compliance with the Health & Safety at Work Act/
- Managing stationary orders for the office ( orders made via e-mail ) stock control;
- Taking department calls;
- Being the first point of contact for all phone calls/ enquiries/ visitors and positively representing the Company;
- Stock control for – the break out area and meetings (tea, coffee, water, milk, biscuits, etc.);
- Distribution of invoices for authorisation;
- Dealing with customer queries;
- Acting as a fire marshal and first aider for the office (attending relevant training);
- Managing all deliveries ( from the loading bay);
- Supervising the cleaning company/arrangements to make sure cups, desks, kitchen area are cleaned properly on daily basis;
- Photocopiers coordination;
- Suppliers Management including plants, flowers and newspapers.