PA/Receptionist Job Description Template

Our company is looking for a PA/Receptionist to join our team.


  • Arranging diaries and travel for Directors and Senior Team;
  • Arranging catering for any meetings within the office;
  • Typing of correspondence, reports and other documents using Microsoft Word, Excel and PowerPoint;
  • Managing petty cash;
  • Dealing with incoming / outgoing mail, email and couriers;
  • Facilities management for office ensuring all office supplies are kept in stock as required;
  • First point of contact for telephone calls to the office, transferring calls and taking messages;
  • First point of contact for all visitors to the office, ensuring they are welcomed in a professional and polite manner.


  • Have strong communication skills;
  • Strong IT skills including knowledge of google calendars, word, excel, Outlook & a competence in using the internet;
  • Well-organised, diligent, proactive and commercially astute;
  • Self-motivated – use initiative to constantly look for ways to improve processes;
  • Good educational background;
  • Calm under pressure;
  • Excellent telephone manner;
  • Have a high level of common sense;
  • Strong diary management skills;
  • Proficiency and professionalism in general verbal and written business communications;
  • Some experience of the financial sector would be an advantage;
  • Able to multi-task;
  • Highly Organised;
  • Previous administration and reception experience essential;
  • Well-presented, articulate and able to deal with high-level clients.