PA/Receptionist Job Description Template
Our company is looking for a PA/Receptionist to join our team.
Responsibilities:
- Arranging diaries and travel for Directors and Senior Team;
- Arranging catering for any meetings within the office;
- Typing of correspondence, reports and other documents using Microsoft Word, Excel and PowerPoint;
- Managing petty cash;
- Dealing with incoming / outgoing mail, email and couriers;
- Facilities management for office ensuring all office supplies are kept in stock as required;
- First point of contact for telephone calls to the office, transferring calls and taking messages;
- First point of contact for all visitors to the office, ensuring they are welcomed in a professional and polite manner.
Requirements:
- Have strong communication skills;
- Strong IT skills including knowledge of google calendars, word, excel, Outlook & a competence in using the internet;
- Well-organised, diligent, proactive and commercially astute;
- Self-motivated – use initiative to constantly look for ways to improve processes;
- Good educational background;
- Calm under pressure;
- Excellent telephone manner;
- Have a high level of common sense;
- Strong diary management skills;
- Proficiency and professionalism in general verbal and written business communications;
- Some experience of the financial sector would be an advantage;
- Able to multi-task;
- Highly Organised;
- Previous administration and reception experience essential;
- Well-presented, articulate and able to deal with high-level clients.